Senior Executive Admin

About Olyv

Olyv, formerly known as SmartCoin, is a Bengaluru-based fintech company focused on making financial services more accessible and convenient for underserved and emerging consumers. Olyv leverages technology, data, AI and ML to provide digital financial solutions across credit and financial wellness.

With a growing presence across India, Olyv continues to build technology-driven financial products and scale its operations while creating a strong, efficient and employee-friendly workplace.

Designation: Administration & Facility Management

Location: Bengaluru

Department: Administration

Employment Type: Full-Time

Experience: 5-10+ Years

Key Responsibilities

• Manage day-to-day office administration and facility operations.
• Handle end-to-end vendor management, including vendor identification, quotations, negotiations and coordination.
• Track vendor invoices, bills and payments and ensure timely closure.
• Manage procurement of stationery, pantry supplies, housekeeping materials and other office requirements.
• Coordinate office maintenance activities including electrical, AC, carpentry and general repair works.
• Supervise housekeeping, security, pantry and other facility services.
• Manage and monitor utility bills such as electricity, telephone, internet and mobile services.
• Handle petty cash, expenses and supporting documentation.
• Coordinate employee transportation, travel bookings, hotel bookings and other logistics requirements.
• Maintain office assets, inventory and records and coordinate asset movement whenever required.
• Ensure timely resolution of employee and facility-related administrative requests.
• Coordinate office events, celebrations, meetings and employee engagement activities.
• Maintain administrative reports, MIS and relevant documentation for management.
• Coordinate with internal stakeholders and external vendors to ensure smooth day-to-day operations.
• Ensure compliance with internal administrative policies and processes.

Required Skills

• Strong experience in Administration, Facility Management and Vendor Management.
• Good understanding of procurement and vendor negotiation.
• Experience in invoice, bill and payment tracking.
• Hands-on experience in office maintenance and facility operations.
• Experience in petty cash, inventory and expense management.
• Good knowledge of MS Office.
• Strong communication, coordination and stakeholder-management skills.
• Ability to independently manage multiple administrative activities.
• Good problem-solving and organizational skills.

Education

• Graduate degree in any discipline.