Document Control Coordinator

At EBC Inc., our Center of Expertise and Major

Projects division brings together the exceptional expertise and remarkable

achievements of our Building and Civil & Mining divisions. This new entity

embodies our passion for excellence in the construction and delivery of major

infrastructure projects for more than 50 years. Our seasoned team of engineers,

project managers and specialists continue to push boundaries and deliver

projects that shape our communities and pave the way for a bright future.

We put innovation and collaboration at

the heart of our achievements, always respecting the highest industry and

environmental standards. Our commitment to quality and the well-being of our

communities inspire us to push the boundaries every day. Our reputation for

excellence and commitment will continue to shine through new projects and leave

a lasting imprint on the major projects landscape across Canada.

Together, we will build a future with a

majestic and lasting legacy.

Under the supervision of the Director of Project

Planning and Services, the Document Control Coordinator performs various works

to ensure integrated document management (IDM), preservation, protection,

dissemination and research of information in accordance with policies,

procedures, laws and standards governing document management, mainly for

engineering documentation. The Document Control Coordinator may also be called

upon to carry out similar tasks within the framework of other major projects of

the company.

The responsibilities of the Document Control

Coordinator include:

• Monitoring the Engineering Contractor’s document control activities

  and progress;

• Understanding project contractual

  requirements and align document control processes and procedures for the team;

• Receive,

  interpret, and process documents from the client, engineering firms,

  subcontractors, and team members;

• Performance of various activities necessary for integrated document

  management (classification, filing, indexing, assembly, entry, traceability,

  registration, digitization, quality control, transfer, archiving, destruction,

  etc.) mainly for documentation (digital and paper) of the project;

• Ensuring documentation deliverables are tracked and correctly

  reported in the contractors’ and client’s document management systems;

• Analyzing, in collaboration with the document management and access

  to information advisor, documents containing complex and unusual problems and

  participate in the development of solution elements;

• Identification

  and correction of any discrepancies in the documentation;

• Ensuring the maintenance and application of the system of

  classification, inventory, indexing and conservation of data according to the

  procedures, policies and laws in force, and participates in its improvement;

• Assisting employees in using the document management tools made

  available to them and in applying pre-established standards and procedures;

• Preparing, assembling, and scanning documents as needed;
• Generating transmissions and reception of documentation to internal

  and external parties;

• Entering documents and managing documentation, submittals, etc.

  into Unifier, respecting project deadlines and client requirements.

Requirements

• Post

  Secondary education in Document Management, Digital Information Management, or

  Engineering is required;

• 3-5

  years of experience in document management in the construction industry is

  required;

• Relevant

  experience in managing engineering and project management documentation is required;

• Experience

  with Unifier is required;

• Excellent command of Microsoft Office Suite, and

  applicable software;

• Knowledge of BIM 360 software is an asset;
• Bilingualism (an asset),

  but proficiency in English language with excellent communication skills

  (written and verbal) is required.

Skills and Attitudes

Required / Competencies

• Strong

  organizational skills with the ability to multi-task;

• Analytical mind;
• Autonomy and

  attention to detail;

• Demonstrates

  initiative, rigor, and integrity;

• Ability to act

  quickly and efficiently;

• Discretion and

  Professionalism;

• Excellent

  communication skills;

• Responsible and

  honest;

• Structured and

  methodical;

• Teamwork.

Additional Information:

• This position is in-person, located at the EBC Inc. project office located at 30 Commercial Road, Toronto, Ontario.
• This is a full-time, permanent position; Working hours are Monday to Friday, at the office location above.
• This role requires professional proficiency in English.
• For more information, please email [email protected].

Benefits

• Salary range is set at $70,000-90,000 annually, dependent on experience and qualifications;
• 4

  weeks of annual vacation;

• Flexible

  group insurance program upon entry;

• Group

  RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP);

• 24-hour

  access to a virtual doctor (telemedicine);

• Training

  and development programs;

• Employee

  assistance program;

• Active

  social club and health and wellness committee;

• Diverse,

  innovative and stimulating environment;

• A

  company built on values of respect, integrity and a job well done;

• Firm recognized as one of Canada’s Best

  Managed Companies.