Executive Assistant

We continually strive to help our workforce achieve their professional and personal goals, engaging them in challenging and inspiring projects.

EOS - Who are we?

EOS is a world leader in designing, developingand building advanced technology products and services for the global defence and space domains.

We develop and produce systems that can detect, identify, stabilise, controland communicate to inform strategic decision-making.

EOS operateson the global stage and is a well-established member of the international defence and space communities.

Job Summary

The Executive Assistant provides highlevel, proactive administrative and operational support to multiple senior global executives. This role is critical to enabling the Executive Leadership Team to operateeffectively by managing complex schedules, communications, and priorities, while exercising sound judgement, discretion, and confidentiality at all times.

Primary duties

Executive Support

• Provide end-to-endexecutive support to multiple executives, managing competing and complex stakeholder environments

• Anticipate executive needs and proactively resolve issues before they arise

• Act as a trusted gatekeeper, managing internal and external interactions on behalf of executives

• Coordination and organisation across executives and teams (rather than just 1:1 support)

Diary, Travel & Meeting Management

• Coordinate complex and frequentlychanging calendars across multiple time zones

• Schedule executive and Board meetings and key stakeholder engagements

• Organise domestic and international travel, including visas, itineraries, and logisticsfor executives

• Prepare agendas, briefing packs, presentations, and meeting papers

• Take accurateminutes and track follow-up actions where required

Communication & Stakeholder Management

• Manage executive correspondence, including emails, calls, and written communications

• Liaise confidently with senior internal stakeholders, Board members, external partners, and advisers

• Draft, review, and edit highqualitycorrespondence and reports

• Strong digital capability and confident in adoptingand leveragingcollaboration tools

Operational & Administrative Support

• Support governance processes, including ASX, Boardand committee administration (where applicable)

• Maintain executive records, documentation, and filing systems

• Assistwith expense management, invoicing, and budget tracking

• Coordinate executive events, offsites, and leadership forums

Confidentiality & Professional Judgement

• Handle highly confidential and sensitive information with discretion and integrity

• Exercise sound judgement when representingexecutives and making decisions on their behalf

Experience

• Demonstrated experience as an Executive Assistant supporting multiple senior executives, C-Suiteand Executive Leadership teams

• Exceptional organisational and timemanagement skills with the ability to prioritise effectively

• Comfortable with decision making and prioritisation

• Strong written and verbal communication skills

• High levelof professionalism, discretion, and emotional intelligence

• Proven ability to work autonomously in a fast-paced, complex environment

• Advanced proficiencyin Microsoft 365 (O365), including:

• Outlook (complex diary and inbox management)

• Teams (meetings, channels, collaboration)

• Word, Excel, and PowerPoint (executivelevel documents, reportingand presentations)

• Strong working knowledge of SharePoint, including:

• Document management and version control

• Creation and maintenance of team or executive document libraries

• Supporting collaboration and information sharing across executive and Board materials

• Confidence adopting and optimising digital tools to improve executive and team effectiveness

Desirable

• Exposure to Board and governance processes

• Experience in a listed, global, or highly regulated organisation

• Experience in company secretarial functions

• May have experience in a Defence, Defence industryor Technology organisation

Personal Attributes

• Proactive, solutions-focused, and highly adaptable

• Calm under pressure with strong attention to detail

• Confident, personable, and comfortable working with senior stakeholders

• Strong senseof ownership and accountability