Junior Project Coordinator

Key Responsibilities

• Coordinate and maintain the master project tracking list based on school assignments and deployment schedules.
• Arrange and coordinate site surveys with schools, hardware vendors, and the Technical Lead.
• Monitor and update approval statuses, ensuring timely follow-up on pending approvals.
• Coordinate hardware delivery from vendor warehouses to respective school locations.
• Liaise with schools and technical teams to schedule and reschedule server deployment activities.
• Manage deployment schedule changes for schools unable to meet planned timelines.
• Coordinate project timeline extensions where schools are unable to complete deployment within the original schedule.
• Update the project master tracking list daily to reflect completed activities and deployment progress.
• Prepare and send project communications, deployment updates, and notifications to schools, MOE, vendors, and relevant stakeholders.
• Track project milestones, outstanding activities, and follow-up actions.
• Maintain accurate project documentation, schedules, and progress reports.
• Support the Project Manager in day-to-day project coordination and administrative activities.
• Perform other project coordination duties assigned by the Project Manager.

Requirements

• Diploma or Degree in Information Technology, Business Administration, Project Management, or a related discipline.

Preferably

• 1–3 years of experience
• in project coordination, particularly within IT infrastructure, hardware deployment, or technology refresh projects.
• Experience coordinating with multiple stakeholders, vendors, technical teams, and end users.
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Strong Excel skills for maintaining master trackers, updating deployment schedules, and preparing progress reports.
• Good organisational, time-management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to manage multiple school deployment schedules and follow up on pending activities.
• Detail-oriented, proactive, and able to work independently with minimal supervision.

Added Advantages

• Previous experience supporting MOE, government agencies, or school-based IT projects.
• Experience in server refresh, hardware rollout, IT infrastructure deployment, or technology migration projects.
• Experience with vendor coordination, delivery scheduling, and project reporting.

Skills

Business Administration, hardware purchases, Approval Workflow, Project Leadership, Project Tracking, Hardware delivery, Site Surveys, scientific discipline, Information Technology, Deployment Plan, IT Project Administration, Project Management, Deploy Servers, Technical Leadership, Deployment Automation