Analyst/Senior Analyst, Admin and Corporate Development

About the Role

Join a dynamic and engaging team that thrives on collaboration, innovation, and growth. The Analyst/Senior Analyst, Admin and Corporate Development role is an exciting opportunity to work closely with the CEO and VP, Corporate Development while helping ensure our office, events, and internal initiatives run seamlessly. If you’re highly organized, proactive, resourceful, and energized by a fast-paced environment, this role is for you.

About Us

Optimus SBR is a leading management consulting firm and award-winning workplace where we help organizations get done what isn’t.

Our team of committed consultants takes swift action to deliver innovative, impactful results. As the largest independently owned Canadian management consulting firm, we are a place where people and culture come first. Our success is driven by attracting individuals who are insatiably Curious, Entrepreneurial Thinkers, Authentic, and Bold.

Our Awards and Recognitions:

• Best Workplaces™ in Canada National List 2026
• Best Workplaces™ with the Most Trusted Executive Team 2026
• Best Workplaces™ for Young Talent 2026
• Best Workplaces™ for Women 2026
• Best Workplaces™ in Professional Services 2025
• Globe and Mail - Canada's Top Growing Companies 2025
• Waterstone Human Capital - Canada’s Most Admired Corporate Cultures™ 2025

Culture is Everything. Period.

That’s why we’ve been consistently rated one of the best places to work in North America - and are one of the fastest growing. As a firm that was built on culture, we value our people and their growth. Each of us embody the entrepreneurial spirit and have something unique to contribute to the fabric of our organization. From employee-championed committees to celebratory events and learning paths, these are just a few of the ways we cultivate a positive and engaging work environment.

What’s in It for You?

• Growth Opportunities: Build your career through challenging, impactful projects and continuous learning.
• Diverse Workplace: Collaborate with a team of professionals from unique backgrounds, fostering innovation.
• Flexibility and Autonomy: Enjoy the freedom to take ownership of your work and drive meaningful results.
• Leadership Development: Develop your skills through mentorship and career progression opportunities.

Responsibilities

• Manage the CEO’s calendar, coordinate meetings, resolve scheduling conflicts, and ensure priorities are organized effectively.
• Coordinate itineraries, reservations, and related logistics for the CEO and other senior leaders.
• Plan and coordinate internal and external events, including town halls, team meetings, employee celebrations, leadership sessions, and signature events.
• Manage event logistics, including venues, vendors, invitations, schedules, catering, technology, materials, and on-site coordination.
• Support the day-to-day operation of the office, including supplies, vendors, meeting rooms, equipment, facilities requests, and workplace needs.
• Identify practical ways to improve administrative processes, office systems, and the overall employee experience.
• Support corporate development projects and company-wide initiatives through research, planning, coordination, and execution.
• Create clear and professional presentations, reports, briefing materials, trackers, and other documents.
• Support internal communications by drafting company updates, newsletters, presentations, announcements, and event communications.
• Contribute to the life and culture of Optimus SBR.

Qualifications

• Up to four years of relevant experience in executive support, office administration, event coordination, business operations, customer service or a related area. New graduates with relevant co-op, internship, or volunteer experience are encouraged to apply.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and changing deadlines.
• Excellent attention to detail and a commitment to producing accurate, high-quality work.
• Strong written and verbal communication skills.
• A proactive, resourceful, and solutions-oriented approach.
• Professional judgment and discretion when handling confidential information.
• Ability to build positive working relationships with employees, leaders, clients, and vendors.
• Experience coordinating meetings, events, projects, or office activities is an asset.
• Strong research and problem-solving skills.
• Proficiency with Microsoft Outlook, PowerPoint, Word, and Excel.
• Ability to work independently and collaborate effectively as part of a team.
• Flexibility to support occasional events, meetings, or urgent priorities outside regular business hours.
• Required Education: University degree

Interview recording & AI notetakers

During the interview process, we may use transcription or AI notetaking tools. To protect privacy, legal compliance, and interviewer/candidate experience, the use of these tools is not permitted without your prior consent. We will ask for your consent and if you wish to decline, handwritten notes are welcome.

Compensation: Salary range is $65,000-80,000 CAD

Salary ranges are designed to be competitive. Individual compensation is determined by skills, qualifications, and experience and is subject to negotiation and subject to the candidate meeting the specific requirements or the role. Exceptional candidates may be considered above the top of the range, and pay can increase quickly for those who make a big impact in the role.

A Taste of Some of the Great Benefits at Optimus

Financial

• Annual Bonus
• Retirement savings through our Group RRSP program
• Company equity for Managers and above
• Maternity and Parental Leave with top up compensation

Flexibility

• Work in a Hybrid model (when client projects permit)
• 12 Optimus Days paid

Health

• Top-tier health benefits
• Life & disability insurance
• Health Spending Dollars