Personal Assistant

PA

Location: Rugby Town Hall / Hybrid 3 days in office

Pay rate: £15.30-£16.60 per hour

Working hours: Part time 25 hours Mon-Fri (5 hours per day)

Assignment duration: 3 months temporary with review for extension

Job Purpose:

To provide administrative support to the mayoral and civic function of the Council, in accordance with the Council's Member-Officer Protocol and the mayoral guidance on engagements.

Key Responsibilities:

• Provide administrative support to the Mayor and Deputy Mayor, including the co-ordination of their diaries and engagements, providing prompt responses to invitations for the Mayor/Deputy Mayor to attend functions, ensuring that each week is efficiently planned having regard to the number and nature of engagements to be attended.
• Ensure that the Mayor/Deputy Mayor and Mayor's Chauffeur/Attendant (if needed) are briefed as required before attendance at functions.
• Ensure civic protocol is adhered to.
• Liaise with the Mayor's chosen charities as required.
• Ensure the road tax, MOT and insurance is kept up-to-date for the mayoral car.
• Ensure all matters which are not related to the mayoral role are forwarded to the relevant Chief Officer or service manager for them to action.
• Be aware of Health and Safety legislation and, so far as is reasonably practicable, ensure compliance with the Health and Safety at Work Act and the Council's Safety Policy.
• Undertake any such other reasonable duties as requested by Leadership Team or your manager

Qualifications & Skills:

• Proven experience as a Personal Assistant at senior management level.
• Proficiency in Microsoft Office.
• Strong interpersonal, communication, and organisational skills.

To apply, please submit your CV. This is an excellent opportunity for a skilled PA to support high-level executives in a dynamic council environment.

All offers are subject to satisfactory compliance screening, including verification of the right to work in the UK and satisfactory employment references.