Executive Assistant to the VP University Relations & Marketing

Department:

Special Instructions to Applicants:

To ensure full consideration, applications must be received by September 30, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

Starting salary will be commensurate with skills, education, and experience.

For additional information please contact:

Name: Michelle Schleh

Email: [email protected]

Phone: 503-237-4311

Job Summary:

University Relations and Marketing is seeking an Executive Assistant to the VP University Relations & Marketing. This is a full-time (1.00 FTE), 12-month, professional faculty position.

The University Relations and Marketing Executive Assistant provides critical executive, project and operational support to the VP URM in addition to serving as a strategic thought partner and liaison to division staff, senior leadership, faculty and staff on behalf of the Vice President. Key areas of accountability include planning, coordinating and administering policy and processes related to media relations, corporate communications, brand communications and creative, website development, integrated marketing communications and digital marketing. The University Relations and Marketing Executive Assistant is expected to demonstrate leadership and to be a contributing member of the VP URM’s leadership team.

Key Responsibilities:

• Work effectively in a high-level, high-profile, fast-paced administrative office with frequent interruptions, while maintaining professional composure.
• Enables marketing and communications support for teams across URM and the campus by triaging requests made to the VP URM, identifying or organizing resources, or arranging outside or internal support.
• Attends and participates in meetings, records minutes and expectations from meetings, and follows up on meeting action items to completion.
• Serves as a URM Leadership Team member and participates in developing and implementing strategic plans and tactics.
• Monitors and coordinates budget items for URM and the Vice President.
• Manages complex scheduling and supports the planning and activation of large-scale or organizationally important events.

Qualifications:

MINIMUM QUALIFICATIONS:

• Bachelor's degree in any field

• Minimum of three years of experience in a position with comparable duties in a similarly complex and confidential environment.

• Demonstrated effective oral and written communication skills, and ability to engage respectfully with individuals from a variety of backgrounds and experiences.

• Demonstrable ability to:

  • Take initiative, exercise sound judgment to make decisions, with the ability to anticipate the needs of the unit and proactively problem-solve.

  • Communicate both effectively and diplomatically, prepare and edit documents and presentations.

  • Effectively manage complex scheduling needs with attentiveness to detail and accuracy.

  • Engage professionally with people from all levels within the University, and with individuals outside of the university, including, on occasion, individuals who have complaints or concerns

  • Successfully plan, prioritize, and manage simultaneous projects, often within strict deadlines, and to manage multiple tasks and shifting priorities while coordinating a high volume of incoming work.

• Demonstrated commitment to maintaining confidentiality, discretion, and diplomacy.

• Demonstrated proficiency in using the MS Office Suite (e.g., Copilot, SharePoint, Word, Excel, Office 365, and PowerPoint).

• Ability to accommodate situations related to media or special events; ability to work quickly and under pressure, including outside of ordinary business hours.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

PREFERRED QUALIFICATIONS

• Three years providing direct administrative support to an executive level administrator.

• Experience at Oregon State University or with another institution of higher education.

• Second language proficiency

• Two years of experience in sales, marketing or communications.

• Advanced communications and marketing skills and ability to do research in response to specific requests.

• Demonstrable marketing, media relations and/or social media skills

• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds

Working Conditions/Schedule:

8 a.m. to 5 p.m., although earlier or somewhat later office hours are sometimes requested.

Salary Range:

Anticipated Start Date:

Anticipated End Date:

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has “critical or security-sensitive” responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [email protected].