Project Accounting Administrative Assistant I

Role Overview:

Provides project financial and administrative support related to project accounting

activities within a Sector. Performs clerical and financial support functions and assists

Project Accountants and Project Managers with maintaining accurate project records and

supporting invoicing processes.

What We’re Looking For:

• Associate’s or higher-level degree in Accounting, Finance, Business Administration,

  or related field preferred.

• Proficiency with Microsoft O ice Suite (Word, Excel, Outlook) required.
• Proficiency with Adobe products, database management software, and internet

  based tools required.

• Ability to maintain positive working relationships with internal and external

  stakeholders required.

• Ability to work e ectively with all levels of management, clients, and sta required.
• Strong verbal and written communication skills required.
• Ability to anticipate and respond to internal and external client needs required.
• Ability to perform self-directed tasks required.
• Strong conflict resolution skills required.
• Excellent attention to detail required.
• Above-average analytical skills required.
• Working knowledge of MIS, accounting, and financial systems required.
• Ability to prioritize tasks by assessing urgency and importance required.
• Ability to make clear and timely decisions required.
• 4 years of related experience preferred.
• Experience working with Dynamics preferred.
• Experience supporting project accounting or financial operations preferred.
• Experience working in professional services environments preferred.
• Familiarity with ERP systems and project-based workflows preferred.

What You’ll Be Working On:

Firm-Wide / Project Financial Support

• Performs high-level general clerical duties in support of project accounting and

  financial operations.

• Completes electronic file transfers and manages project-related documentation.
• Compiles invoice package backup documentation, including timesheets and

  expense reports.

• Reviews, validates, and monitors subconsultant invoices and payments.
• Updates project records within the ERP system.
• Assists with project setups and invoicing activities, as required.
• Performs quality assurance and quality control (QA/QC) of invoicing packages.
• Supports accurate revenue recognition processes through administrative and documentation support.

Administrative Support

• Creates and modifies documents using company-adopted software.
• Produces drafts, reports, correspondence, and forms as required.
• Maintains databases as directed.
• Maintains accurate and e icient electronic and/or physical filing systems.
• Provides administrative and project-related support to sta on assigned projects.

Operational Support

• Supports Project Accountants, Project Managers, and finance team members with

  project-related administrative tasks.

• Assists with maintaining accurate project documentation in accordance with

  company procedures.

• Supports firm-wide initiatives and special projects as needed.
• Performs other duties as assigned.