Executive Assistant

Requirements: Proven experience as an executive assistant or senior PA supporting a busy senior leader or entrepreneur Experience supporting across multiple business entities simultaneously Exceptional written and verbal communication skills in English with a highly professional manner Strong organisational skills with the ability to manage and prioritise a large backlog of competing tasks High level of discretion and confidentiality when handling sensitive business information across multiple companies Proficiency in Google Workspace and/or Microsoft Office Suite including Docs, Sheets, Calendar and PowerPoint Experience managing executive calendars across multiple time zones including APJ Proactive and solutions-focused with the ability to work independently and anticipate needs Experience with project management tools such as Asana, Notion or Monday.com to manage task backlogs Reliable internet connection and a quiet, professional home office setup Available to work full-time, 40 hours per week, aligned to Australian Eastern Standard Time Core responsibilities: Provide high-level executive support across three businesses including technology sales and medical imports Manage complex calendars, schedule meetings and coordinate appointments across multiple time zones in the APJ region Screen and manage a high-volume email inbox, drafting responses and actioning items on behalf of the executive Work through and clear a significant backlog of outstanding tasks and overdue items in an organised and prioritised manner Prepare agendas, meeting notes, action items and follow-up communications Coordinate travel arrangements, itineraries and accommodation bookings as required Prepare reports, presentations, briefing documents and business correspondence to a high standard Manage confidential information across multiple business entities with absolute discretion Liaise with clients, partners, suppliers and stakeholders across different industries on behalf of the executive Track and follow up on outstanding commitments and ensure nothing is missed across multiple businesses Manage and maintain digital filing systems, documents and records across platforms Anticipate the executive’s needs and proactively manage priorities across a fast-moving multi-business environment Provide light invoicing and financial administration support, including preparing and issuing invoices, tracking payments, organising receipts and maintaining accurate records of business expenses.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities. Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!