Limited-Term Program Assistant

ABOUT THE DAVID AND LUCILE PACKARD FOUNDATION Founded in 1964 by David and Lucile Packard, the Packard Foundation is a family philanthropy dedicated to supporting leaders and organizations around the world working to invest in children and families, protect and restore the natural world, and create just and inclusive societies. For more than six decades, the Foundation has advanced scientific innovation, championed reproductive health and rights, conserved and restored our natural world, and invested in the well-being of children and families. To achieve lasting change, we also strive to address root causes of longstanding problems, including building a thriving, resilient U.S. democracy; advancing racial justice in the United States and gender equity globally; and supporting a strong civil society around the globe.

Inclusive collaboration is the heart of our approach. We believe that actively listening to and learning from people with a wide range of views is the best way to create solutions that match the scale and urgency of the challenges we face. We are dedicated to supporting community-based solutions shaped by the knowledge and experience of the people whose lives are most affected and informed by data.

We recognize that meaningful solutions require patience, urgency, and supporting the conditions for transformational change. We are committed to addressing complex issues over the long term while making tangible progress today. OUR VISION: A just and equitable world where both people and nature flourish.

OUR MISSION: We work with people and communities to create enduring solutions for just societies and a healthy, resilient natural world. OUR VALUES: Equity, Integrity, Belief in Individual Leadership, Thinking Big, Respect, and Effectiveness. DEPARTMENT OVERVIEW This role will be a key member of the Grants, Data and Operations team (GDO).

GDO leads the Foundation’s grantmaking operations and data practices to further our Foundation’s goals. GDO is responsible for continuous assessment and improvement of our grantmaking practices to enable staff and our grantee partners to do their important work. As a center of excellence for these practices, GDO team members work across the Foundation in close partnership with all departments and functions to understand current and future needs to deliver exceptional grantee experience, insightful data, and information, and proactively adapt to meet those needs.

POSITION SUMMARY We are looking for a Limited Term Flexible Program Assistant to support initiative teams across the Foundation by providing general administrative and grantmaking support. This is an ideal opportunity if you are early in your career and want to gain nonprofit experience, or if you’re looking to transition into the sector from another field. We are looking for candidates who are flexible, detail-oriented, have excellent time management capabilities, and demonstrate the ability to work effectively with others.

You should enjoy a variety of work and have the desire to contribute to the Foundation and its grantees. This is a limited term position, with a maximum duration of two years, and will help build your resume for a role in the nonprofit space. You will report to the Business Solutions Officer.

PRIMARY DUTIES AND RESPONSIBILITIES Support grantmaking teams throughout the grant lifecycle, including creating grant files and conducting initial due diligence; setting up and tracking payments and reports according to grant timelines; ensure accurate and timely set-up, reviewing, and submission of grantee documents and information in the grantmaking system Compose and/or proofread general correspondence, memos, summaries of grantee proposal documents, and other documents as needed Assist with tracking grantee report deadlines and reviewing reports as needed Organize, schedule, and take notes at meetings Support other administrative projects across the Foundation, including special events and Foundation-hosted meetings as needed Process invoices and expense reports as needed Interact with grantees as needed during the proposal and reporting processes Pursue ongoing professional development opportunities and participate in Foundation-wide training sessions