Accounting Manager

Accounting Manager (GAAP, Multi-Entity Accounting & QuickBooks) - Remote | U.S. Hours

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring an experienced Accounting Manager to own financial accuracy, month-end close, reporting, payroll, and compliance across multiple entities.

This is a hands-on accounting role, not a supervisory-only position. You’ll be directly responsible for maintaining clean books, executing accurate closes, managing core accounting operations, and ensuring financial information is reliable and decision-ready.

You will own:

• Month-end close and GAAP financial reporting
• Multi-entity accounting and general ledger accuracy
• Accounts Payable (AP) and Accounts Receivable (AR)
• Payroll processing and employee setup
• U.S. sales tax compliance
• Budgeting, forecasting, and custom reporting
• Accounting process improvement and documentation

If you have strong experience with GAAP, accrual accounting, QuickBooks, multi-entity accounting, payroll, and U.S. sales tax, this role offers significant ownership and direct exposure to leadership.

What You’ll Own

Month-End Close & Financial Reporting

• Execute accurate and timely month-end close processes
• Prepare financial statements and custom reports aligned with business and client requirements
• Maintain financial records in accordance with U.S. GAAP
• Prepare and maintain organized supporting schedules and workpapers
• Review accounts for discrepancies and resolve issues before close
• Ensure financial reporting remains accurate, consistent, and audit-ready

Multi-Entity Accounting & General Ledger

• Maintain accurate general ledgers across multiple entities and/or locations
• Manage accruals, reconciliations, journal entries, and account classifications
• Ensure transactions are recorded accurately and consistently
• Maintain structured accounting records across multiple businesses
• Identify and resolve accounting discrepancies proactively

Accounts Payable & Accounts Receivable

• Oversee day-to-day Accounts Payable (AP) and Accounts Receivable (AR) operations
• Monitor outstanding balances, vendor payments, and receivables
• Ensure transactions are properly recorded and reconciled
• Maintain accurate supporting documentation
• Help improve AP/AR workflows and financial controls

Payroll & Employee Setup

• Process payroll accurately and on schedule using Gusto or similar payroll platforms
• Set up and maintain employee information within payroll systems
• Maintain payroll documentation and records
• Ensure payroll processes follow applicable requirements and internal procedures
• Investigate and resolve payroll discrepancies when necessary

U.S. Sales Tax & Compliance

• Calculate and file U.S. state sales tax obligations
• Track filing requirements and deadlines across applicable jurisdictions
• Maintain organized supporting documentation for tax filings
• Ensure filings are completed accurately and on time
• Support broader accounting compliance and audit-readiness initiatives

Financial Reporting, Budgeting & Forecasting

• Build customized financial and management reports
• Support budgeting and forecasting processes
• Analyze financial results and identify discrepancies or trends
• Provide leadership with clear and reliable financial information
• Help translate accounting data into actionable business insights

Process Improvement & Accounting Systems

• Review existing accounting workflows and identify inefficiencies
• Standardize processes across multiple clients, entities, or locations
• Create and maintain accounting SOPs and process documentation
• Improve reporting, reconciliation, close, and compliance workflows
• Help establish scalable accounting systems and stronger internal controls

Client & Leadership Coordination

• Communicate clearly with leadership regarding financial priorities and deadlines
• Support client-facing accounting communication when required
• Coordinate reporting requirements and expectations
• Proactively raise discrepancies, risks, and accounting issues
• Ensure stakeholders have confidence in the accuracy of financial information

Required Experience & Skills

• 5+ years of professional accounting or finance experience
• Strong hands-on experience with accrual accounting and U.S. GAAP
• Experience managing accounting for multiple entities and/or multiple locations
• Advanced proficiency with QuickBooks Online, QuickBooks Desktop, or QuickBooks Enterprise
• Strong understanding of:
• General ledger accounting
• Month-end close
• Financial reporting
• AP and AR
• Account reconciliations
• Advanced Microsoft Excel skills, including:
• XLOOKUP
• INDEX/MATCH
• Pivot Tables
• Hands-on payroll experience using Gusto or similar systems
• Experience calculating and filing U.S. state sales tax
• Strong written and verbal English communication skills
• High attention to detail and strong organizational ability
• Ability to work independently during U.S. business hours

Nice to Have

• Experience with NetSuite
• Familiarity with ADP or Paylocity
• Experience using Bill.com or Ramp
• Experience working with outsourced accounting or bookkeeping firms
• Familiarity with time-tracking platforms such as Clockify
• Experience supporting multiple clients simultaneously
• Exposure to budgeting, forecasting, and management reporting
• Experience improving accounting SOPs and financial controls

What Makes You a Strong Fit

You may be especially successful in this role if you:

• Have a low tolerance for accounting errors and inconsistencies
• Take complete ownership of financial accuracy
• Are comfortable being hands-on with the books
• Thrive in structured, deadline-driven environments
• Proactively investigate discrepancies instead of waiting for direction
• Balance accuracy, speed, and compliance
• Can manage multiple entities without sacrificing organization
• Communicate financial issues clearly to leadership and clients

What a Typical Day Looks Like

Your day may include:

• Executing month-end close activities
• Reviewing general ledger accounts and reconciliations
• Preparing journal entries and financial reports
• Managing AP and AR activity
• Processing payroll and reviewing employee records
• Completing sales tax and compliance requirements
• Analyzing reports and investigating discrepancies
• Supporting budgeting and forecasting
• Improving accounting workflows and documentation
• Communicating financial updates to leadership and clients

In short: You ensure the company’s financial records remain accurate, compliant, organized, and reliable while building accounting processes that can scale.

Key Metrics for Success

• Timely and accurate month-end close
• Accurate GAAP-compliant financial reporting
• Clean and organized multi-entity accounting records
• Minimal reconciliation and reporting errors
• Payroll processed accurately and on time
• 100% on-time completion of required tax filings
• Improved accounting workflows and documentation
• Leadership and client confidence in financial data

Why This Role Stands Out

• High ownership over core accounting operations
• Hands-on responsibility rather than supervisory-only management
• Exposure to complex, multi-entity accounting environments
• Direct interaction with leadership
• Opportunity to improve and standardize accounting systems
• Fully remote environment
• Clear growth potential into Senior Accounting Manager, Controller, or broader Finance Leadership roles

Interview Process

• Initial Screening Call
• Spark Hire Intro Video
• Recruiter Interview
• Practical Accounting Assessment
• Final Interview
• Offer & Onboarding

Apply Now

If you have strong experience in GAAP accounting, month-end close, QuickBooks, multi-entity accounting, payroll, and U.S. sales tax and take pride in maintaining accurate, structured financial systems, we’d love to hear from you.

Apply now to take ownership of accounting operations in a high-accountability, execution-focused remote role.