Book Keeper

Job Description

About TruthScan TruthScan helps organizations combat fraud by identifying AI-generated and digitally edited content. Our core products detect manipulated and synthetic images and PDF documentation. We work across a variety of industry verticals that deal with high volumes of user-submitted images, where AI generation or digital editing is a direct fraud signal, as well as KYC, insurance, and other documentation-heavy businesses, where we serve as a first layer of fraud prevention.

About the Role We're looking for a senior-level accountant to independently manage full-cycle finance operations across our two SaaS products. This is not a training or shadow role. You will own accounts payable, accounts receivable, and tax preparation and filing from day one, working directly with the CEO and leadership team.

Key Responsibilities -Accounts Payable & Receivable

• Manage vendor bills and payment runs
• Own client invoicing and subscription billing, and follow up directly on collections for past-due accounts
• Keep AP/AR records accurate and current

Bookkeeping & Reporting

• Perform weekly bank and credit card reconciliations across multiple accounts
• Close the books on a monthly schedule and deliver monthly P&L and net income figures to leadership
• Prepare supporting schedules and variance analysis as requested

Tax Preparation & Filing

• Prepare and file US multi-state sales tax returns
• Calculate and remit federal and state income tax obligations, coordinating with outside tax preparers where needed
• Support quarterly VAT filings for our international entity
• Maintain audit-ready documentation for all filings

Cash & Treasury

• Monitor account balances and execute transfers between operating and reserve accounts
• Flag cash flow issues proactively before they become problems

Process & Tools

• Identify bottlenecks in existing financial workflows and propose automated solutions

Qualifications

• 5+ years of full-cycle accounting or bookkeeping experience, including direct ownership of AP and AR, not only support work
• Hands-on experience actually preparing and filing tax returns, not just reconciling or reviewing them
• Strong working knowledge of US GAAP
• CPA, or actively pursuing CPA, strongly preferred
• Proficiency in Xero required; experience with Sage Intacct is a plus
• Advanced Excel or Google Sheets skills (pivot tables, complex formulas)
• Excellent written and spoken English, comfortable presenting numbers directly to leadership

Work Setup

• Full-time, exclusive engagement, no concurrent contracts
• Core hours are flexible, but daily overlap with US business hours is required for syncs and reporting deadlines
• Occasional early morning or late evening calls with our US-based CEO should be expected
• We use a lightweight time-tracking tool for payroll purposes only

What We Offer

• Reliable, on-schedule payroll
• Fully remote, flexible day-to-day schedule
• Direct exposure to and mentorship from company leadership
• Part of a global, distributed workforce
• 10 PTOs / year