Bookkeeper

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role

We’re looking for a detail-oriented and organized Remote Bookkeeper to support the finance team with day-to-day accounting and administrative tasks for a property management portfolio.

In this role, you’ll work primarily with AppFolio and QuickBooks Online to manage accounts payable and receivable, process payments, reconcile bank and trust accounts, maintain accurate financial records, and support month-end reporting.

You’ll handle a high volume of daily transactions and work closely with the Director of Finance, while communicating with vendors, tenants, property owners, and internal team members. The ideal candidate has bookkeeping experience, strong attention to detail, and the ability to manage financial tasks independently in a remote environment.

What You’ll Own

Accounts Payable

• Review, code, and enter vendor invoices in AppFolio.
• Create in-house maintenance invoices and bill tenants for tenant-caused repairs.
• Follow up on past-due invoices and respond to vendor payment inquiries.
• Maintain accurate vendor records, including W-9s, insurance documents, and payment methods.
• Prepare 1099 forms.

Accounts Receivable & Tenant Ledgers

• Post and reconcile rent receipts, deposits, and chargebacks.
• Prepare move-out security deposit dispositions within required timelines.
• Track overdue tenant payments and follow established collection policies.
• Maintain accurate collections logs and tenant account records.

Bank & Trust Reconciliations

• Reconcile operating, rent trust, and security deposit trust accounts daily.
• Investigate and resolve outstanding items, non-sufficient funds (NSF) transactions, and unmatched payments.
• Ensure financial transactions are accurately recorded and reconciled.

Month-End & Administrative Support

• Generate month-end reports and gather supporting documentation for the Director of Finance.
• Process owner distributions once approved.
• Monitor the finance inbox and respond to or route inquiries from owners, tenants, and staff.
• Keep owner, tenant, and vendor contact and payment information up to date.

Company Bookkeeping - QuickBooks Online

• Record receipts and expenses for company entities.
• Review and accurately categorize financial transactions.
• Prepare weekly billable-hours reports.
• Support commission and payroll data preparation.

Required Experience & Skills

• At least 2 years of experience in bookkeeping or accounting support, including accounts payable, accounts receivable, and bank reconciliations.
• Proficiency in AppFolio and QuickBooks Online.
• Working knowledge of Microsoft Excel or Google Sheets.
• Strong data entry skills with excellent accuracy and attention to detail.
• Excellent organizational and time-management skills, with the ability to manage a high volume of daily transactions.
• Strong written and verbal communication skills for working with owners, tenants, vendors, and internal teams.
• Ability to work independently in a remote environment and follow established procedures.
• High level of professionalism and commitment to confidentiality when handling financial information.

Nice to Have

• Associate's or bachelor's degree in Accounting, Finance, or a related field.
• Experience in property management accounting.
• Familiarity with tenant ledgers, owner distributions, and security deposit accounting.
• Experience maintaining vendor records and preparing 1099 forms.

What Makes You a Strong Fit

• You are highly organized and comfortable handling detailed, repetitive financial tasks.
• You can manage multiple accounting priorities while maintaining accuracy.
• You take ownership of daily responsibilities and follow established processes.
• You proactively investigate discrepancies and follow up on unresolved transactions.
• You communicate professionally and handle sensitive financial information with discretion.
• You are reliable, self-motivated, and comfortable working independently in a remote setting.

What Success Looks Like

• Vendor invoices, payments, and tenant transactions are processed accurately and on time.
• Bank and trust accounts are reconciled daily, with discrepancies investigated promptly.
• Tenant ledgers, vendor records, and financial information remain accurate and up to date.
• Month-end reports and supporting documents are prepared reliably.
• Owner distributions and other financial tasks are completed according to approval procedures.
• The Director of Finance receives consistent and dependable bookkeeping support.

Interview Process

• Initial Screening
• Recruiter Interview
• Client Interview
• Offer & Onboarding