Legal Assistant

Job Title: Legal Assistant

Position Type: Full-Time, Remote

Working Hours: U.S. client business hours (with flexibility for filing deadlines and court calendars)

About the Role:

Our client is seeking a Legal Assistant to support attorneys with administrative and procedural tasks. This role is critical for ensuring that legal teams are well-organized, documents are properly prepared and filed, and clients receive timely communication. The Legal Assistant provides the foundation that allows attorneys and paralegals to focus on substantive legal work.

Responsibilities:

• Document Preparation: Draft routine legal correspondence, prepare templates, and proofread contracts, pleadings, and filings for accuracy and format compliance.
• Case & File Management: Organize case files in digital management systems (Clio, MyCase, PracticePanther). Ensure documents are current, labeled, and easily retrievable.
• Court Filing: Prepare and file electronic submissions with state and federal courts. Track filing confirmations and maintain compliance with deadlines.
• Scheduling: Manage attorney calendars, including hearings, depositions, client meetings, and filing deadlines. Send reminders and coordinate logistics.
• Client Communication: Draft and send client updates, reminders, and requests for documents. Ensure all communications are professional and documented.
• Research Support: Conduct preliminary legal research (statutes, case law, regulations) under attorney supervision. Summarize findings for attorney review.
• Billing & Timekeeping: Track attorney billable hours, prepare invoices, and update billing systems.
• Administrative Support: Coordinate notarizations, organize exhibits, and assist in trial preparation as needed.

What Makes You a Perfect Fit:

• Exceptionally organized and detail-oriented.
• Skilled multitasker, able to manage multiple cases simultaneously.
• Strong written and verbal communication.
• Comfortable with technology and legal practice software.
• Proactive in anticipating attorney and client needs.

Required Experience & Skills (Minimum):

• 2+ years administrative or legal support experience.
• Proficiency with Microsoft Office/Google Workspace.
• Familiarity with at least one legal case/document management system (Clio, MyCase, PracticePanther).
• Strong typing, formatting, and proofreading skills

Ideal Experience & Skills:

• Knowledge of e-filing systems for state and federal courts.
• Exposure to litigation, corporate, or compliance practice areas.
• Experience tracking billable hours in legal billing software (Clio Manage, Timeslips, Bill4Time).
• Basic legal research experience using Westlaw, LexisNexis, or government databases.

What Does a Typical Day Look Like?

A Legal Assistant’s workday is centered on supporting attorneys with precision, organization, and timeliness. You will:

• Prepare and format documents - ensuring filings, contracts, and letters are accurate, compliant, and free of errors.
• Manage calendars and deadlines - scheduling hearings, depositions, and client meetings while ensuring no deadlines are missed.
• Coordinate case files - maintaining organized, up-to-date records in case/document management systems.
• Support filings and compliance - preparing e-filings, logging confirmations, and double-checking that statutory or procedural deadlines are met.
• Communicate with clients - drafting updates, collecting necessary documents, and maintaining a professional and responsive client experience.
• Assist with billing and reporting - tracking attorney hours, preparing invoices, and updating billing records.

In essence: Legal Assistants keep cases, schedules, and records running smoothly so attorneys can focus on legal strategy and client representation.

Key Metrics for Success (KPIs):

• Zero missed court or filing deadlines.
• All client files current and audit-ready.
• 100% error-free document preparation.
• Attorney calendars consistently updated and conflicts avoided.
• Timely, professional client communication logged in case systems.

Interview Process:

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task (e.g., proofread/redline a legal document or prepare a mock filing packet)
• Client Interview
• Offer & Background Verification