Senior Bookkeeper (AU Construction) - Dayshift Remote

Position : Senior Bookkeeper (Australian Construction Experience Essential)

Salary : Php 50,000 - Php 75,000 per month

Working Hours & Conditions : AU Working Hours and Holidays

OVERVIEW:

We are seeking an experienced Senior Bookkeeper to support a growing Australian construction business. This is not a standard bookkeeping role-you will be responsible for managing subcontractor accounts, contract reconciliations, Purchase Orders, progress claims, and payment schedules while working closely with Project Managers and the Commercial Manager.

You will play a key role in ensuring supplier payments are accurate, compliant with Australian Security of Payment legislation, and supported by complete commercial documentation.

RESPONSIBILITIES:

Contract & Purchase Order Management

• Maintain live Contract Reconciliation Sheets for every Purchase Order
• Ensure all Purchase Orders include complete contract breakdowns
• Obtain missing contract documentation from subcontractors where required
• Maintain accurate records of:

• Approved contract values
• Variations
• Retentions
• Back charges
• Previous claims
• Outstanding balances

Invoice Review & Commercial Reconciliation

• Review all supplier and subcontractor invoices against approved Purchase Orders
• Verify invoices align with approved contract values and project budgets
• Identify discrepancies, duplicate claims and incorrect billing
• Reconcile subcontractor claims against approved variations and retention balances
• Ensure commercial records remain accurate and up to date

Payment Schedule Administration

• Prepare Payment Schedules in accordance with Australian Security of Payment
• requirements
• Draft deductions and supporting commentary where claims are disputed
• Liaise with the Commercial Manager for approval prior to issue
• Ensure all Payment Schedules are issued within statutory timeframes

Project Manager Coordination

• Send invoices to Site Managers for approval
• Monitor outstanding approvals daily
• Follow up Project Managers to ensure payment deadlines are achieved
• Escalate overdue approvals to management
• Record all approval comments within reconciliation schedules

Accounts & Bookkeeping

• Process supplier invoices
• Maintain Accounts Payable records
• Perform supplier reconciliations
• Assist with month-end reporting
• Support BAS preparation
• Maintain accurate financial records in Xero
• Assist with cash flow forecasting relating to subcontractor payments

Requirements

• Minimum 5 years' bookkeeping or accounts experience
• Minimum 3 years supporting an Australian construction, building, civil, fit-out or trade business
• Strong understanding of Australian bookkeeping practices and GST
• Experience working with Purchase Orders, subcontractor invoices and supplier reconciliations
• Experience managing progress claims, variations and retention schedules
• Excellent written and verbal English
• Advanced Microsoft Excel skills (Pivot Tables, XLOOKUP, SUMIFS, reconciliation reports)
• Advanced experience using Xero
• Experience communicating directly with Australian Project Managers, Site Managers and subcontractors

Highly Regarded

• Experience preparing Payment Schedules under Australian Security of Payment (SOPA) legislation
• Experience using construction software such as Procore, Buildxact, Simpro,
• WorkflowMax, Aroflo or similar
• Experience supporting multiple active construction projects simultaneously