Specialist, Financial Operations

Specialist, Accounts Payable

Role Summary

The Specialist, Accounts Payable is responsible for accurate and timely processing of vendor invoices, employee expenses, payments, reconciliations, and AP-related inquiries. The role supports strong financial controls by ensuring transactions are properly documented, approved, coded, and processed in accordance with company policies and established procedures.

Key Responsibilities

• Process and validate PO and non-PO invoices for accuracy, completeness, coding, and appropriate approvals.
• Perform invoice matching against purchase orders and receiving documentation where applicable.
• Review employee travel and expense transactions, including Concur submissions, for compliance with company policy.
• Monitor AP mailboxes and respond to vendor and internal stakeholder inquiries.
• Investigate invoice discrepancies, duplicate invoices, missing documentation, payment issues, and other AP exceptions.
• Maintain accurate vendor records and support vendor setup and updates.
• Prepare and process payment transactions in accordance with established payment schedules and controls.
• Perform vendor statement and AP account reconciliations and follow up on outstanding items.
• Support month-end close activities, including AP reconciliations and outstanding transaction reviews.
• Maintain complete audit documentation and supporting records.
• Identify opportunities to streamline AP processes, strengthen controls, and reduce manual work.
• Collaborate with Procurement, Finance, business stakeholders, and vendors to resolve AP issues.

Ideal Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 3-5 years of Accounts Payable, Finance Operations, or similar experience.
• Experience with invoice processing, PO matching, payment processing, reconciliations, and vendor management.
• Experience with Oracle, Concur, or comparable ERP/expense systems is advantageous.
• Strong Microsoft Excel skills, including PivotTables, XLOOKUP/VLOOKUP, filters, and Basic IA tools.
• Good understanding of accounting principles and internal financial controls.
• Strong analytical skills and attention to detail.
• Ability to investigate discrepancies and independently drive issues to resolution.
• Strong written and verbal communication skills.

Core Competencies

Accuracy | Accountability | Analytical Thinking | Customer Service | Process Improvement | Compliance | Problem Solving | Time Management | Stakeholder Management