Admin & Stock Controller

SUMMARY:
Boutique Hospitality Property in Glencairn, Cape Town is looking for a meticulous and reliable Admin & Stock Controller to support its daily operations.

The successful candidate will oversee administrative records, stock movements and purchasing support, ensuring accurate information and effective stock controls.

POSITION INFO:
Duties:

Maintain accurate administrative records, filing systems and supporting documentation.
Capture invoices, delivery notes and stock transactions.
Check deliveries against orders and report shortages, damage or pricing discrepancies.
Monitor stock levels and coordinate ordering requirements with management.
Record stock receipts, issues, transfers, returns and wastage.
Conduct regular stocktakes and reconcile physical quantities against records.
Investigate variances and report discrepancies promptly.
Ensure stock is stored securely and rotated correctly.
Assist with supplier enquiries, outstanding documents and credit notes.
Prepare stock reports and administrative summaries for management.
Support cost control by monitoring usage and identifying avoidable losses.
Assist with general office administration and operational requests.

Requirements:

At least 2+ years previous administration and stock control experience, preferably within hospitality.
Good computer literacy, particularly Microsoft Excel.
Experience using stock control or accounting systems advantageous.
Strong numerical skills and exceptional attention to detail.
Understanding of ordering, receiving, stocktaking and reconciliation procedures.
Good organisational, communication and follow-up skills.
Honesty, reliability and a commitment to accurate record-keeping.
Ability to work independently and collaborate with operational teams.
A practical approach to resolving discrepancies and meeting deadlines.