Front Office & Facilities Coordinator

As an artist-driven boutique studio, Folks VFX has built a strong reputation in the visual effects industry. Through collaboration, creativity, and attention to detail, we are passionate about bringing imagination to life through high-end visual effects.For over a decade, our talented artists have been creating larger-than-life visual effects for film and television. Our team brings together rich and diverse experience from Montreal, Toronto, Bogotá, Saguenay, and now Mumbai.

We are currently looking for a dynamic Front Office & Facilities Coordinator to join our busy VFX Studio in Mumbai.

Key Responsibilities

• Maintain agreements, documents, forms, and administrative records.
• Provide administrative support to departments and managers.
• Update MIS and maintain procedure manuals.Manage stationery, office supplies, and inventory.
• Ensure a clean, organized, and professional office environment.
• Coordinate employee travel arrangements.
• Monitor administrative costs and maintain quality standards.
• Conduct regular inspections of HVAC, electrical, plumbing, and other office infrastructure.
• Coordinate repairs and preventive maintenance activities.
• Work with internal teams and vendors to ensure smooth facility operations.
• Oversee housekeeping, pantry, cafeteria, waste management, and pest control services.
• Supervise front office operations, visitor management, and events.
• Coordinate access cards, security protocols, and safety audits.
• Maintain facility logs, vendor bills, and operational reports.
• Coordinate with vendors and service providers.
• Monitor vendor performance and ensure compliance with service standards.

• Graduate or Diploma in Administration, Facility Management, or a related field.
• Basic knowledge of MS Office, including Excel and Word.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Quality-focused with attention to detail.
• Ability to work effectively as a team player.

To submit your interest, please apply below!

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Pitch Black is an Equal Opportunity Employer

At Pitch Black, we celebrate diversity and are committed to creating an inclusive workplace where everyone can thrive. Employment decisions are based on qualifications, skills, experience, and business needs. We provide equal employment opportunities to all applicants and employees without regard to race, colour, religion, creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, disability, medical condition, genetic information, marital or family status, pregnancy, veteran or military status, citizenship, or any other characteristic protected by applicable federal, state, provincial, or local law.