Accounts Payable Associate

ROLE OVERVIEW

Pivot Energy is seeking a motivated and self-directed Accounting Associate to join our Accounting and Finance Team, headquartered in Denver. This position supports both the company headquarters and regional offices, with projects in development throughout the country. The position will be responsible for processing and managing invoices, ensuring timely payments, maintaining accurate records, and reconciling accounts, all while adhering to accounting principles and company procedures. This is an exciting, fast-paced industry requiring creative thinking and problem-solving skills to succeed.

PRIMARY RESPONSIBILITIES

• Review, verify, and process vendor invoices for accuracy, completeness, proper coding, and required approvals.
• Enter invoices into the accounting system in a timely and accurate manner while maintaining established processing deadlines.
• Perform three-way matching of invoices, purchase orders, and receiving documentation to ensure payment accuracy and compliance with company policies.
• Research, investigate, and resolve invoice discrepancies, pricing variances, and vendor inquiries by partnering with internal departments and external vendors.
• Prepare and process vendor payments, including checks, ACH, wire transfers, and other electronic payment methods, ensuring all payments are accurate, authorized, and completed within payment terms.
• Reconcile vendor statements and accounts, identifying and resolving outstanding balances, discrepancies, and unapplied transactions.
• Assist with vendor onboarding by collecting required documentation and ensuring vendor information is complete and accurately maintained.
• Monitor shared AP inboxes and respond to vendor and internal customer inquiries in a professional and timely manner.
• Prepare account reconciliations, reports, and spreadsheets to support month-end close, audits, and management reporting.
• Support month-end and year-end closing activities by ensuring invoices are processed timely and accrual information is complete.
• Assist with internal and external audit requests by providing accurate documentation and supporting schedules.
• Identify opportunities to improve Accounts Payable processes, increase efficiency, and strengthen internal controls.
• Maintain confidentiality of financial information while ensuring compliance with company policies, accounting standards, and internal control requirements.
• Collaborate with cross-functional teams, including Purchasing, Operations, and Accounting, to ensure efficient invoice processing and issue resolution.
• Perform other Accounts Payable and accounting-related duties and special projects as assigned.

REQUIRED COMPETENCIES

• Strong attention to detail and accuracy.
• Knowledge of basic accounting principles.
• Familiarity with accounting software and systems.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.

PREFERRED COMPETENCIES

• Prior Accounts Payable or Accounts Receivable experience
• Prior experience in the renewables industry a plus