Invoice Clerk

Introduction Are you highly organized, detail-oriented, and enjoy working in a warehouse/dispatch environment? We are seeking an Invoice Clerk to ensure the accurate and timely invoicing of customers and the efficient processing of credit notes. The successful candidate will play a key role in maintaining financial accuracy, supporting customer satisfaction, and contributing to the smooth operation of our invoicing function. Duties & Responsibilities GENERAL TASKS

• Perform daily invoicing for deliveries to customers, and complete transporter waybills as well as SADC documents. 
• Correctly ship Inter-Branch Transfers (IBTs) to various company warehouses.
• Ensure the correct Syspro transactions and paper trails are done for all stock movements within the DC warehouse including: Goods Return Notes (GRN), samples, pallet movements and transfers from DC back to Production.
• Responsible for the Goods Return Note process (from receipt of a GPN or an endorsed POD).
• Ensure the manual delivery notebook is updated daily.
• Receive IBT’s from other internal warehouses. 
• Responsible for giving Transporters Purchase Order numbers for loads done, at the agreed upon rate. 
• Receive, collate and send the Proof of Deliveries to the relevant departments and continually follow up on POD’s from transporters. 
• Liaise with debtors regarding POD’s and request them from transporters. 
• Complete spreadsheet with POD’s sent to debtors. 
• Update TransLutions POD Control Sheet, with the required fields. 
• Ensure invoices from transporters are correct and the necessary POD’s have been received prior to payment. 
• Responsible for communicating various administrative records that need to be kept within DC. 
• Assist with Inventory Record Accuracy within the DC warehouse. 
• Assist with discrepancies on the load sheet and solve problems. 
• Adhere to health and safety rules and regulations.
• Adhere to housekeeping standards at all times.
  
  
  
  
  

Desired Experience & Qualification

• Grade 12, with tertiary qualification in Supply Chain or Finance an advantage
• Good English communication (able to speak, read and write fluently) 
• Good interpersonal skills 
• Computer literate essential with Syspro an advantage 
• Strong analytical and administrative skills 
• Strong attention to detail and deadline driven 
• 1-3 years’ experience working in a similar and/or administrative role in a warehouse and/or manufacturing environment