Purchasing Assistant

Location: Paco, Manila

Work Setup: Onsite

Work Schedule: 8AM-6PM

Role Overview

The Purchasing Assistant supports purchasing and supply chain operations by helping maintain appropriate inventory levels, coordinating with suppliers and internal teams, maintaining accurate product and vendor information, and supporting the timely execution of purchasing processes and related administrative activities.

Responsibilities

Inventory & Supply Chain Management

• Monitor inventory levels, reorder points, and days of supply to support product availability.
• Help maintain appropriate inventory levels for regular and promotional items.
• Review inventory turnover and demand trends to support ordering and forecasting requirements.
• Recommend adjustments to reorder points when needed based on inventory and demand trends.
• Coordinate with suppliers and internal teams to support smooth supply chain operations.
• Identify practical improvements to existing ordering processes and guidelines.

Purchasing & Operational Administration

• Coordinate with suppliers and internal teams to ensure proper implementation of purchasing procedures and processes.
• Maintain accurate product and vendor information, including pricing, discounts, rebates, shelf life, and barcodes.
• Prepare and maintain complete and timely documents and reports to support Accounting and other related processes.
• Follow up on outstanding vendor balances and coordinate with relevant parties to support timely settlement.
• Monitor and follow up on product returns, including bad orders, good stocks, and phased-out items.
• Handle internal and external requests, inquiries, and concerns related to purchasing activities.
• Provide administrative support to the Purchasing team as needed.

Supplier & Team Coordination

• Participate in vendor meetings and events when required.
• Coordinate with suppliers on purchasing and supply chain requirements.
• Take on additional responsibilities based on departmental needs.
• Support team objectives through timely completion of assigned tasks and coordination with the immediate manager.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Purchasing, or a related field.
• Experience in purchasing, procurement, inventory, supply chain, or related administrative functions is preferred.
• Basic understanding of purchasing and inventory management processes.
• Strong coordination and communication skills, particularly when dealing with suppliers and internal teams.
• Good attention to detail and accuracy in maintaining product, supplier, and purchasing records.
• Proficient in Microsoft Office, particularly Excel.
• Organized and able to manage multiple tasks and follow-ups within required timelines.