Supply Chain Assistant - Purchasing

Work Location: Paco, Manila

Work Setup: Full Onsite

Schedule: Monday to Friday, Compressed (8am-6pm)

(Will transition to hybrid setup after probationary period)

Role Overview

The Purchasing Supply Chain Assistant supports efficient inventory management and supply chain operations to help achieve sales, profitability, and customer service objectives. The role coordinates with suppliers, distribution centers, and internal departments to maintain optimal stock levels, ensure accurate purchasing information, and facilitate timely execution of ordering and inventory processes.

Qualifications

• Bachelor's degree in Supply Chain Management, Business Administration, Logistics, or a related field.
• At least1 to 2 years of relevant experience in purchasing, inventory management, supply chain operations, or a similar function.
• Experience in retail, distribution, or related industries is preferred.
• Knowledge of inventory monitoring, replenishment planning, purchasing procedures, and supplier coordination.
• Strong analytical and organizational skills, with the ability to monitor stock levels, review sales and inventory trends, and recommend adjustments.
• Proficient in maintaining accurate records, preparing reports, and using spreadsheets or inventory management systems.
• Good communication and coordination skills, with strong attention to detail and the ability to work with internal and external stakeholders.

Key Responsibilities

Inventory and Supply Chain Management

• Maintain optimal inventory levels across distribution centers by monitoring reorder points, days of supply, and replenishment requirements in accordance with established purchasing guidelines.
• Coordinate with suppliers and internal teams to meet customer service level targets and ensure the timely availability of products.
• Monitor inventory levels of promotional items and other key products to support sales requirements and minimize stockouts or excess inventory.
• Analyze inventory turnover and demand trends to anticipate fluctuations and recommend adjustments to reorder points and replenishment plans.
• Identify opportunities to improve existing ordering procedures and supply chain processes to enhance operational efficiency.

Purchasing Administration and Operational Compliance

• Coordinate with suppliers and internal departments to ensure proper implementation of standard operating procedures, including vendor transaction processes.
• Maintain accurate and up-to-date product and supplier information in the system, including pricing, discounts, rebates, shelf life, and barcodes.
• Prepare and maintain complete, accurate, and timely purchasing documents and reports to support accounting processes and ensure consistency of records with external parties.
• Monitor outstanding supplier balances, including receivables and payables, and coordinate timely settlement to maintain good credit standing.
• Follow up on product returns, including damaged or incorrect deliveries, good stocks, and phased-out items, to ensure prompt retrieval and processing.
• Respond promptly to internal and external inquiries and concerns within authorized responsibilities.
• Provide purchasing administrative support and perform related tasks in coordination with the Purchasing Admin Assistant, as needed.

Team Coordination and Other Duties

• Participate in supplier meetings and vendor-related activities when required.
• Coordinate with the immediate supervisor regarding training, professional development, and other work-related concerns.
• Undertake additional responsibilities as needed to support departmental priorities and team objectives.