Human Resources Coordinator

Human Resources Coordinator

We are looking for an HR Coordinator who brings a high level of professionalism and integrity to every interaction. This person should be approachable, trustworthy, and able to build rapport and earn respect across all departments and job levels - from employees on the production floor to company leadership. The right individual will be comfortable working independently, taking initiative, asking thoughtful questions, and finding practical solutions rather than waiting to be told what to do.

This is an excellent opportunity for someone who is entrepreneurial, eager to learn, and ready to grow with a rapidly expanding company. As Polywater continues to grow, this position has strong potential to develop into an HR Generalist role in the near future. Most importantly, we are looking for someone who genuinely reflects our core values: Positive Attitude, Work Ethic, Inquisitive, Provides Solutions, and Team Player.

This is primarily an on-site position. After the initial training period, there will be an opportunity to work from home one day per week in coordination with the Director of HR.

Job Title: Human Resources Coordinator

Work Location: Stillwater, MN

Reports to: Director of Human Resources

Position Type: Full Time

Classification: Non-Exempt (Hourly)

Travel Required: None

Position Summary

The Human Resources Coordinator provides administrative and operational support for day-to-day HR activities in a fast-paced manufacturing environment. Working closely with the Director of Human Resources, this position supports recruiting, onboarding, payroll and benefits administration, employee records, training, compliance, and employee communications.

The ideal candidate is approachable, organized, detail-oriented, and comfortable supporting production employees, supervisors, and leadership.

Key Responsibilities

Recruiting and Employee Lifecycle

• Post job openings, review applications, schedule interviews, and coordinate communication with candidates, hiring managers, staffing agencies, and recruiting partners.

• Prepare offer letters and coordinate pre-employment requirements under the direction of the HR Director.

• Coordinate new-hire orientation, required paperwork, policy acknowledgments, and training documentation.

• Process employee transfers, promotions, status changes, and separations.

Payroll, Timekeeping, and Benefits

• Work with the payroll manager to review timekeeping and attendance records, coordinate corrections, and prepare payroll-related changes and reports.

• Maintain paid-time-off records and escalate recurring attendance or timekeeping concerns.

• Coordinate benefit enrollments, qualifying-life-event changes, terminations, and annual open enrollment activities.

• Respond to routine employee questions and direct complex payroll or benefit matters to the HR Director or appropriate provider.

HR Administration and Records

• Maintain accurate and confidential personnel, medical, payroll, benefit, and training records.

• Prepare HR letters, forms, reports, employee lists, etc..

• Track HR deadlines, including performance reviews, training, certifications, policy acknowledgments, and required documentation.

Training, Performance, and Employee Programs

• Support the performance review process by distributing materials, monitoring completion, and filing finalized documentation.

• Assist with employee communications, engagement, recognition, retention, and other HR initiatives.

Employee Relations and Compliance Support

• Receive employee questions and concerns professionally, confidentially, and with sound judgment.

• Promptly refer complaints, investigations, accommodation requests, disciplinary matters, leave issues, and other sensitive concerns to the HR Director.

• Assist with employee-relations matters by gathering documentation, maintaining records, and scheduling meetings.

• Support leave-of-absence, workers’ compensation, return-to-work, MN PFML, and other compliance processes.

• Help communicate company policies and maintain required postings, licenses, certifications, and acknowledgments.

Manufacturing and Safety Support

• Maintain a visible and approachable presence in production, warehouse, and other operational areas.

• Support new-hire safety orientation and maintain documentation related to safety training, incidents, and return-to-work activities.

• Support employee communication across departments.

• Follow all company safety requirements and confidentiality standards.

Qualifications

• Associate or bachelor’s degree in human resources, business administration, or a related field preferred; relevant experience may be considered in place of a degree.

• One to three years of experience in human resources, recruiting, payroll, benefits, or administrative support.

• Experience supporting a manufacturing, distribution, or hourly workforce is helpful.

• Strong organizational skills, attention to detail, and ability to manage multiple priorities and recurring deadlines.

• Clear and professional verbal and written communication skills.

• Ability to handle confidential and sensitive information with discretion.

• Proficiency with Microsoft Office and the ability to learn HR, payroll, and timekeeping systems.

• SHRM-CP, PHR, or related coursework is helpful but not required.

Physical Requirements

This position works on-site and regularly enters production, warehouse, and other operational areas. The employee must follow applicable safety procedures and wear required personal protective equipment. The position requires the ability to sit, stand, walk, and use a computer for extended periods, with or without reasonable accommodation.

Disclaimer

This job description is not intended to contain a comprehensive listing of all duties and responsibilities required of the employee. Duties, responsibilities, and activities may change or be assigned at any time, with or without notice.

BENEFITS at POLYWATER

• Ownership & Financial Growth
• Employee Stock Ownership Plan (ESOP) - build equity in the company at no cost to you
• Competitive 401(k) with company match
• Profit sharing opportunities

WHAT'S SO SPECIAL ABOUT AN ESOP?

• You become a part-owner of the company.
• You earn stock without investing your own money.
• Your account grows as the company performs well.
• When you retire or leave, you cash out your shares for their fair market value.
• It’s in addition to other benefits like 401(k) and profit sharing.

Other Benefits

• Insurance: Health, Dental, Vision, Life, & Disability
• Health Savings Account (HSA) with company contribution
• Employee Assistance Program (EAP)
• Quarterly Profit-Sharing
• Paid Personal Leave
• Paid Holidays

Pay range below is DOQ and includes quarterly profit-sharing incentive.

Pay Range: $55,000 - $70,000 per year