Vendor Management Coordinator

Job Title: Vendor Management Coordinator | Payments and Support

General Description

Responsible for coordinating vendor management activities, including processing invoices and purchase requisitions, assisting in identifying the appropriate procurement method, initiating and tracking contract processes, and providing guidance to business units throughout the vendor lifecycle.

Essential Duties and Responsibilities

• Coordinate the resolution of invoice exceptions, aging items, credits, debit adjustments, and payment issues.
• Coordinate and track purchase requisitions and purchase orders from creation through completion.
• Monitor invoice due dates and follow up with responsible parties to support timely processing according to contract terms.
• Perform manual invoice reconciliations, analyze and resolve complex discrepancies to ensure accurate and timely processing.
• Coordinate contract creation, amendments, renewals, and expirations, and monitor key obligations, payment terms, and deliverables throughout the contract lifecycle.
• Serve as the liaison among Our People units and the Procurement, Accounting, Legal, Risk, and Insurance teams to resolve vendor, contract, invoicing, and requisition matters.
• Develop operational reports and dashboards using Power BI.
• Track assigned workflows, tasks, and priorities using Microsoft Planner, Jira, and Kanban methodologies.
• Identify process improvements and recommend and support the implementation of controls to reduce errors and delays.
• Support internal and external audits.
• Build strong working relationships with business units, understand their needs, ask appropriate questions, and provide timely procurement support.

Minimum Education

Bachelor’s degree in business administration.

Experience

• Two (2) years of experience in contract administration, accounts payable, invoicing, procurement, or vendor management.
• Experience performing manual invoice reconciliations and resolving complex discrepancies.
• Experience reviewing contracts, purchase orders, invoices, and payment terms.
• Experience with Ariba or a comparable procurement and invoice-management platform.
• Experience using Power BI for data analysis, dashboard development and reporting.
• Experience using Microsoft Planner, Jira, and Kanban methodologies to manage tasks, workflows, priorities, and project progress.

Knowledge, Skills & Abilities (KSA's)

• Knowledge of invoice processing, manual reconciliation, purchasing, and contract-lifecycle management.
• Strong analytical skills, attention to detail, and ability to develop practical solutions.
• Ability to prioritize high-volume workloads and meet strict deadlines.
• Ability to interpret contract terms and assess operational or financial impact.
• Knowledge of accounting principles relevant to invoice processing, reconciliations, payment adjustments, and related operational reporting.
• Ability to remain focused on critical issues and complete assignments accurately and on time despite competing demands.
• Ability to anticipate operational issues, assess priorities, and recommend or initiate appropriate follow-up actions.
• Ability to work independently and meet deadlines.
• Ability to adapt to changes, new situations, and work under pressure.
• Focused on achieving results through collaboration and teamwork.
• Ability to communicate effectively with colleagues.
• Excellent written and verbal communication skills in both English and Spanish.
• Proficiency in Microsoft 365 applications, including Excel, PowerPoint, Word, and Planner.
• Advanced proficiency in Excel, including pivot tables, lookup functions, and reconciliation tools.

Important: The candidate must provide evidence of the academic preparation or job-related courses listed in the application when requested.

Important: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.

Our hybrid work model benefit applies to certain positions and is subject to changes based on the organizational needs.

Applicants must be authorized to work for any employer in the United States. This position is not open to applicants who need visa sponsorship or transfer of visa sponsorship at this time.

ABOUT US

Popular is Puerto Rico’s leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America.

As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds.

We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.

If you have a disability or need more information about requesting an accommodation, please contact us at [email protected]. This email inbox is monitored for such types of requests only. All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response.

Are you ready for a rewarding career?

Popular is an Equal Opportunity Employer, including Disability/Vets

Learn more about us at www.popular.com and keep updated with our latest job postings at www.jobs.popular.com.

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