Personal Assistant to Director

Our client, a dynamic and fast-paced corporate company, is seeking a highly organised, professional, and proactive Personal Assistant to provide comprehensive administrative and operational support to the Director.

The successful candidate will play a key role in ensuring the smooth day-to-day management of the Director's schedule, communications, projects, and business operations. This role requires exceptional organisational skills, attention to detail, discretion, and the ability to work efficiently in a creative, deadline-driven environment.

Key Responsibilities

• Executive & Administrative Support
• Manage and coordinate the Director's diary, meetings, appointments, and travel arrangements
• Screen calls, emails, and correspondence, responding where appropriate
• Prepare meeting agendas, presentations, reports, and minutes
• Organise and maintain filing systems, records, and confidential documents
• Assist with drafting professional correspondence and proposals
• Monitor deadlines and follow up on outstanding tasks and action items
• Project & Operational Coordination
• Assist with the coordination of projects and timelines
• Liaise with clients, suppliers, contractors, and service providers professionally
• Track project progress and ensure documentation is up to date
• Coordinate site visits,and meetings where required
• Assist with procurement, quotations, invoicing, and supplier communication
• Support the Director with daily operational requirements and problem-solving
• Act as the first point of contact for clients and stakeholders
• Maintain professional client relationships and ensure exceptional service delivery
• Handle sensitive information with confidentiality and discretion
• Ensure all client communications are handled promptly and professionally

Minimum Requirements

• Minimum 3-5 years' experience as a Personal Assistant, Executive Assistant, or similar role
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with project coordination and diary management essential
• Excellent written and verbal communication skills
• Highly organised with strong multitasking abilities
• Ability to work under pressure and meet tight deadlines
• Professional presentation and interpersonal skills
• Valid driver's licence and own reliable transport advantageous