Fleet Manager

Description

A security services company based in Camperdown, KwaZulu-Natal is seeking an experienced, hands-on Fleet Manager to take full accountability for the management, availability, compliance, and cost-effectiveness of an operational fleet exceeding 350 vehicles.

This is a critical role responsible for ensuring uninterrupted operational service delivery through rigorous fleet control, fuel management, cost-saving initiatives, mechanical oversight, stock control, and regulatory compliance. You will collaborate closely with Operations, Finance, Procurement, and Mechanical departments.

Fleet Management & Operational Readiness

• Direct full lifecycle management of 350+ operational vehicles (cars, bakkies, response vehicles, patrol units, and specialized vehicles).

• Ensure all fleet vehicles remain roadworthy, compliant, insured, licensed, and operational.

• Monitor vehicle allocation, utilization, mileage, and site availability across all operational regions.

• Maintain accurate fleet registers, service histories, licensing documentation, and compliance records.

• Enforce fleet policies, Standard Operating Procedures (SOPs), and driver usage regulations.

Fuel Management & Cost Control

• Track and monitor fuel usage across the entire fleet via fuel cards, telemetry, and reporting logs.

• Detect and address fuel abuse, inefficiencies, and usage irregularities promptly.

• Implement continuously monitored fuel-saving and cost-reduction initiatives.

• Prepare comprehensive fuel consumption, variance, and exception reports for senior management.

• Reconcile fuel expenditure with Finance, investigating anomalies to maintain strict budget controls.

Mechanical Oversight & Vehicle Maintenance

• Oversee all mechanical servicing, repair work, and fleet maintenance activities.

• Enforce prompt turnaround times on repairs to prevent operational downtime.

• Coordinate preventative maintenance schedules and emergency breakdown responses.

• Assess vehicle conditions proactively to identify units due for replacement, refurbishment, or disposal.

• Manage relationships with internal mechanics, external workshops, dealerships, and technical service providers.

Spares, Parts & Inventory Management

• Direct procurement for spares, replacement parts, and consumables for the mechanical department.

• Manage inventory levels for service kits, parts, tyres, batteries, oils, and consumables.

• Maintain stock control systems to prevent shortages, over-stocking, loss, or misuse.

• Conduct regular stock takes, physical audits, and inventory reconciliations.

Procurement & Supplier Relations

• Evaluate, source, and manage vendors (workshops, parts suppliers, tyre centers, recovery services).

• Negotiate competitive pricing, Service Level Agreements (SLAs), and repair turnaround times.

• Align all procurement practices with internal governance and cost-control targets.

Compliance, Risk & Reporting

• Ensure strict adherence to traffic legislation, licensing requirements, and insurance policies.

• Oversee accident reporting, vehicle damage assessments, insurance claims, and repair workflows.

• Investigate driver negligence, vehicle abuse, or repeated damages, recommending corrective action.

• Compile regular executive reports covering:

  • Fleet availability and downtime statistics

  • Fuel usage and spend trends

  • Maintenance and repair expenditure

  • Cost-saving outcomes and ongoing initiatives

Team Supervision & Stakeholder Engagement

• Supervise fleet support staff (mechanics, clerks, and operational drivers).

• Partner with Operations Managers to ensure fleet readiness for deployments.

• Liaise with HR regarding driver compliance, training, and disciplinary proceedings.

• Education: Diploma or Degree in Fleet Management, Logistics, Transport Management, Mechanical Engineering, or related field (Advantageous).

• Experience: Minimum 5 years of experience in fleet management, with proven experience managing a large fleet (200+ vehicles).

• Industry Focus: Experience in security, high-availability, or fast-paced operational environments is highly advantageous.

• Technical Skills: Strong mechanical knowledge, experience with external workshops, parts procurement, and inventory/stock control.

• Systems: Proficiency in MS Excel and dedicated Fleet/Fuel Management software.

• Licensing: Valid Code B driver’s licence (Code C / EC is advantageous).

• Strong analytical and cost-control mindset

• High level of attention to detail and regulatory compliance

• Ability to handle high-pressure situations and urgent operational breakdowns

• Excellent planning, organizational, and problem-solving skills

• Assertive, disciplined, and operationally grounded

• Clear communication and stakeholder management capability

If you meet the above criteria and thrive in a fast-paced, high-accountability environment, please submit your CV to [Email Disabled]