Recruiting Specialist - Executive Hiring -Sunnyvale Office

About Us:

Proofpoint is a global leader in human- and agent-centric cybersecurity. We protect how people, data, and AI agents connect across email, cloud, and collaboration tools. Over 80 of the Fortune 100, 10,000 large enterprises, and millions of smaller organizations trust Proofpoint to stop threats, prevent data loss, and build resilience across their people and AI workflows. Our mission is simple: safeguard the digital world and empower people to work securely and confidently. Join us in our pursuit to defend data and protect people.

How We Work:

At Proofpoint you’ll be part of a global team that breaks barriers to redefine cybersecurity guided by our BRAVE core values:

Bold in how we dream and innovate

Responsive to feedback, challenges and opportunities

Accountable for results and best in class outcomes

Visionary in future focused problem-solving

Exceptional in execution and impact

Location & Work Model

• This role requires an onsite presence at our corporate office four days per week and includes a lunch stipend along with opportunities to participate in onsite events

Role

• Coordinate complex interview schedules for executive and senior-level hires across multiple time zones, managing frequent changes and competing priorities.
• Partner with recruiters, hiring managers, Executive Assistants, HR teams, and candidates to ensure a seamless recruitment experience.
• Act as the primary point of contact for candidates throughout the hiring process, delivering a high-touch and professional experience.
• Prepare and coordinate offer letters, employment agreements, and new hire documentation, ensuring accuracy and timely completion.
• Manage background screening processes, including initiating checks, monitoring progress, reviewing reports, and liaising with screening vendors.
• Maintain accurate candidate records and recruitment data within Workday.
• Support recruitment reporting, process improvements, and Talent Acquisition projects as required.
• Experience in Recruiting Coordination, Talent Acquisition Operations, HR Administration, or a similar role, ideally supporting executive or senior-level hiring.
• Proven ability to manage complex scheduling and deliver results in a fast-paced, customer-focused environment.
• Strong organizational skills with exceptional attention to detail and a high degree of accuracy.
• Excellent written and verbal communication skills, with the confidence to engage professionally with senior stakeholders and candidates.
• Ability to manage multiple priorities, work with urgency, and adapt quickly to changing business needs.
• Exceptional problem-solving and stakeholder management skills.
• Proficiency with Workday, Microsoft Outlook, and the Microsoft Office Suite.
• Adhere to the highest degree of professionalism and strict confidentiality on matters that require discretion.
• Ability to work independently as well as part of a team environment.

Why Proofpoint?

At Proofpoint, we believe that an exceptional career experience includes a comprehensive compensation and benefits package. Here are just a few reasons you’ll love working with us:

• Competitive compensation

• Comprehensive benefits

• Career success on your terms

• Flexible work environment

• Annual wellness and community outreach days

• Always on recognition for your contributions

• Global collaboration and networking opportunities

Our Culture:

Our culture is rooted in values that inspire belonging, empower purpose and drive success-every day, for everyone.

We encourage applications from individuals of all backgrounds, experiences, and perspectives. If you need accommodation during the application or interview process, please reach out to [email protected].

How to Apply

Interested? Submit your application along with any supporting information- we can’t wait to hear from you!

Consistent with Proofpoint values and applicable law, we provide the following information to promote pay transparency and equity. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets as set out below. Pay within these ranges varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate. The range provided may represent a candidate range and may not reflect the full range for an individual tenured employee. This role may be eligible for variable compensation and/or equity. We offer a competitive benefits package, including flexible time off, a comprehensive well-being program with two paid Wellbeing Days and two paid Volunteer Days per year, plus a three-week Work from Anywhere option.

Base Pay Ranges:

SF Bay Area, New York City Metro Area:

California (excludes SF Bay Area), Colorado, Connecticut, Illinois, Washington DC Metro, Maryland, Massachusetts, New Jersey, Texas, Washington, Virginia, and Alaska:

All other cities and states excluding those listed above: