Accountant, Accounts Payable Support

Job Purpose

• The Accounts Payable Accountant is responsible for providing financial and administrative in order to ensure effective, efficient and accurate financial operations.
• Ensure all PTTEP funds are disbursed and recorded in accordance with generally accepted accounting principles. Accounts Payable is responsible for auditing and processing all invoices for payment.
• Ensure the third party invoices process for payment and staff reimbursement to comply with company policy, procedure and contract agreement.
• Ensure withholding tax is being deducted from all payments to employees, suppliers both local and overseas made by the company are accurately and timely remitted to the Revenue Department.
• Ensure local/overseas VAT to be recorded and claimed to the Revenue Department within due dates as well as in compliance with VAT laws and regulations.
• To ensure that GRIR are recorded correctly and timely.
• To deal with related parties for invoices and payment process effectively.
• Respond to internal and external auditors’ requests for support documentation.

Key Accountabilities

AP Account Closing:

• Coordinate with relevant parties to gather all validated information and perform A/P transactions confirmation with all related parties for further elimination process and enable others to perform their tasks smoothly and completely.
• Edit/adjust the A/P transaction, analysis information of transactions recorded during account closing and follow up the A/P outstanding

Invoice Payment Management

• Verify and record account payable operations for invoices from suppliers, employees and others thru the legacy system (Invoice Payables Management System (IPMS) and Travelling & Expense Claim) to ensure compliance with contracts, PO/SO and PTTEP’s accounting policy.
• Ensure that no double payment and all payment should be paid within the agreed due date.
• Coordinate with budget holder to follow up the long outstanding accrual expense (GRIR) and un-deductible expense which effected to financial statement
• Accurately verify as well as record VAT/ Withholding Tax by ensure that its comply with tax law (Revenue Code & PITA)
• Manage and coordinate with concerns parties to approve for payment to support efficient and smoot E&P operations.
• Follow up invoices registration every month to be able to pay in line with the cash call from partners (no under/over cash call).
• Support Joint Venture Accountant - identify JV cash call category for invoices outstanding.
• Support and co-ordinate with budget holder/asset owner and supplier if found problem related to invoice proceed for payment.

Staff Advance:

• Process employee advance, employee expense, advanced clearance, corporate card clearance along with petty cash to comply with company regulation.
• Follow up all outstanding advance (employee dunning), outstanding invoices and summarize report including the outstanding reason for management information.

Tax:

• Prepare and analyze the document as well as report regarding to VAT and withholding tax before submitting tax invoices and withholding tax certificate to support tax department as agreed time.
• Verify the payment voucher and assure that all VAT and withholding tax are recorded accurately and remitted to the Revenue Department on time.

Audit:

• Provide information relating to Account Payable and responsible G/L to state auditor JV audit, partner audit, and FS audit.

Job End Results:

• Accuracy, reliability, and timeliness of AP account payment transaction in compliance with PTTEP accounting policy & procedure and tax law (no over/under cash call and no overdue invoice).
• Effectiveness and accurate of staff advance and third party invoice process within timely manner as per agreement and contract.
• Employee advance are processed as per employee advance procedure (no long outstanding employee advance).
• No long outstanding of GRIR and uneducable expense is recorded as per tax law.
• Accuracy reliability and timeliness in providing essential information with excellent analytical skill to all stakeholders and wellness preparation in providing ad hoc information.
• Minimal of the number of AP outstanding, well manage and eliminate all disputes issues/items.
• Promote cooperation between parties/colleagues and smoothness integrated tasks to meet up requirement and ultimate goals

Professional Knowledge & Experiences

• Bachelor’s Degree or higher in Accounting GPA 3.0 up.
• At least 3 years’ experience in related functions and experience in E&P industry or related in industry is preferable
• Knowledge of VAT and withholding tax both Revenue Code & PITA
• Knowledge of SAP application especially SAP-AP and MM-PUR module
• Good command of both written and spoken English (TOEIC Score:650)
• Accuracy and correctness of data and documents
• Robust understanding of accounting & financial principles and investment decision
• Ability to apply comprehensive knowledge in E&P and related business and benchmarking with international practice

Additional Desirable Qualification

• Good cooperative and get along well with others.
• Be confident in sharing thoughts to improve his/her responsible process.
• Accurate, positive thinking and proactive
• Positive attitude with service-minded
• Analytical and Interpersonal skills
• Ability to work under pressure

Dimensions

Average number of invoices

• Invoices 3rd Parties 300-400 items/month
• Employee Advance/Expense 200-300 items/month