Operations Executive

Company Description

Who We Are in the UK?

Spark Foundry, the Acceleration Agency.

We help brands to identify, learn and respond to opportunities faster than the competition.

Every client has an area of their business they need to accelerate, from short-term goals to long-term transformation.

We’ve proven our approach during the most difficult year on record. Now we’re using it to provide a launchpad for their future.

Come be an accelerator with us.

How we accelerate

• Planning: an approach that works in practice rather than theory, arming planners with the ability to create cutting edge campaigns
• Intelligence: a suite of tools that give definitive answers to big questions, and uncovers actionable insights about real people
• Trading: a model built on flexibility and trusted relationships, underpinned with bold guarantees
• Relationships: a culture of asking challenging questions to better understand the brief - we are not a ‘yes’ agency
• People: a strong history of recruiting talent from diverse backgrounds and accelerating their careers

Our Commitment

We are diverse though our experience, people and the clients we look after - and we celebrate that diversity. Our people hold us accountable to our beliefs and via regular surveys and our grass roots D&I team, The Collective, and internal next generation board, Firestarters, we hold regular events and work continually towards generating ideas, initiatives and educating our people to ensure we are a diverse and inclusive agency.

As part of our dedication to create an inclusive and diverse workforce, Spark Foundry is committed to equal access to opportunity for people without regard to race, age, sex, disability, neurodiversity, sexual orientation, gender identity or religion.

Overview

This role focuses on financial administration relating to approval, booking, reconciliation, invoicing and reporting of campaigns across all media and all clients. It’s an opportunity for an enthusiastic and committed person who enjoys working with data and figures to join a vibrant media agency at entry level. We are looking for someone who is curious, self-motivated and eager to learn who will come in and hit the ground running.

Responsibilities

• Building and maintaining strong internal relationships across multiple teams / departments

• Maintaining central folder containing client approval of media plans

• Putting all campaign budgets on to invoicing system and matching them to correct client Purchase Order number to ensure that media activity is invoiced accurately and paid on time

• Setting up campaigns each month and dealing with any ad hoc changes

• Completing administrative tasks to ensure campaigns go live on time and that delivery is monitored

• Vouching bookings and reconciling monthly spends in conjunction with Investment team and media vendors

• Investigating and resolving (or escalating) any media vendor invoice queries in a timely manner

• Trafficking digital campaigns

• Pulling data for competitive analysis and compiling the reports

• Developing basic knowledge and understanding of all media in order to spot any errors on plans received from other teams

• Proactively contribute to team meetings, team initiatives and knowledge sharing

• Developing sound knowledge of all necessary tools and systems

Qualifications

• Self-driven, results-oriented, solutions-focused with a positive outlook

• Strong communicator, promptly responding to e-mails and requests.

• Excellent project management skills to prioritise tasks on these busy accounts

• Have excellent maths and numeracy skills

• Be confident working with numbers and large amounts of data

• Be adept at interpreting data and identifying themes and inconsistencies

• Be proficient in the use of Excel spreadsheets with the ability to write and understand basic formulae

• Be able to quickly learn and adapt to new systems and databases

• Ability to meet deadlines in a fast-paced environment and complete tasks accurately

• Be able to assimilate information quickly and adhere to processes and best practices

• Ability to develop & learn new processes

• Highly organized and capable of working independently as well as operating as part of a team

• Demonstrate critical thinking and problem solving abilities

Additional Information

Spark Foundry offers a wide range of benefits to support our employees. Full details are shared when you join, but highlights include core benefits such as Pension, Life Assurance, and Private Medical cover, alongside enhanced policies like Reflection Days and Shared Parental Leave. You’ll also have access to a range of additional initiatives, including:

Please check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).

Publicis Groupe works primarily from the office or our clients' office four days per week.

At Spark Foundry, we are proud to be an equal opportunities employer. We welcome and encourage applications from people of all backgrounds, and do not discriminate on the basis of race, ethnicity, nationality, religion or belief, disability, age, citizenship, relationship status, sexual orientation, gender identity, or any other protected characteristic.

We are committed to providing a fair, accessible, and inclusive recruitment process. If you have any access needs - for example, related to disability, neurodivergence, or a health condition - please let us know. We’ll work with you to ensure the process works for you. Sharing this information will never impact your application.

Guided by our values, we listen with empathy, uplift each other, take responsibility, and embrace change - building a culture where everyone feels seen, respected, and genuinely included.