Accounting Assistant

QRC Group, LLC is a firm dedicated to offer services to the Pharmaceutical, Medical Devices and Chemical Industries in the validation and regulatory fields.

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QRC Group is seeking a detail-oriented and organized Accounting Assistant to provide day-to-day administrative and accounting support to the Accounting Coordinator. This role will assist with financial data entry, invoice and payment processing, billing, collections, payroll support, account reconciliations, month-end documentation, and routine reporting. The ideal candidate is accurate, dependable, comfortable handling confidential information, and able to communicate professionally in English and Spanish.

Key Responsibilities:

• Enter and verify income, expense, and account transactions in the accounting system.
• Prepare invoices, billing documents, routine reports, and supporting schedules for review.
• Receive and process vendor invoices, matching them with purchase orders and required documentation.
• Assist with accounts payable, collections, biweekly payroll data entry, account reconciliations, and month-end closing support.
• Research invoice and purchase-order discrepancies and report findings to the Accounting Coordinator.
• Maintain accurate vendor, customer, payroll, and accounting records while protecting confidential information.
• Respond to routine inquiries regarding payment, billing, and invoice status and escalate non-routine matters.
• Organize documentation for audits, CFSE certifications, payroll statements, and other accounting requests.
• Track pending items, communicate updates, and promptly report missing documentation or irregularities.

TEMPORARY POSITION

Requirements:

• Associate degree or completed college coursework in Accounting, Finance, Business Administration, or a related field; equivalent relevant experience may be considered.
• Basic knowledge of accounting principles, accounts payable, billing, payroll support, and recordkeeping.
• Experience with accounting software such as QuickBooks and proficiency in Microsoft Office, especially Excel.
• Strong data-entry, mathematical, organizational, and problem-solving skills.
• Ability to prioritize assignments, follow established procedures, meet deadlines, and maintain accuracy.
• Professional written and verbal communication skills in English and Spanish.

Preferred Qualifications:

• At least one year of experience in accounting, bookkeeping, accounts payable, payroll, billing, or a related administrative role.
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience supporting month-end closing activities.
• Familiarity with Puerto Rico payroll, tax, and CFSE documentation requirements.

All your information will be kept confidential according to EEO guidelines.