Executive Assistant / Front Desk Officer

Executive Assistant / Front Desk Officer

Position: Executive Assistant / Front Desk Officer

Company: Quantum Technology PLC

Location: Addis Ababa, Ethiopia

Employment Type: Full-Time

We are looking for a professional, organized, and proactive Executive Assistant / Front Desk Officer to provide executive and administrative support while managing the company’s front desk and day-to-day office coordination.

Key Responsibilities

• Provide administrative and coordination support to the CEO and management team.
• Manage schedules, appointments, meetings, and calendars.
• Welcome visitors, clients, and business partners and ensure a professional front-office experience.
• Coordinate meetings and prepare meeting rooms when required.
• Draft and manage professional emails, letters, meeting notes, and other correspondence.
• Receive, record, organize, and distribute incoming and outgoing documents and deliveries.
• Follow up on assigned tasks, meetings, appointments, and management action items.
• Coordinate communication between management, employees, partners, and external stakeholders.
• Support general administrative and office coordination activities as required.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Marketing, Secretarial Science, Office Administration, or a related field.
• Previous experience in an Executive Assistant, Administrative Assistant, Front Desk, Reception, or similar role is preferred.
• Strong written and verbal communication skills in English and Amharic.
• Good knowledge of Microsoft Office, particularly Word, Excel, PowerPoint, Outlook, and email/calendar management.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and follow up consistently.
• Professional appearance and communication style.
• Strong attention to detail and ability to work with minimal supervision.
• High level of integrity, reliability, and confidentiality.
• Comfortable working in a fast-paced technology and business environment.

What We Are Looking For

The ideal candidate is organized, presentable, proactive, detail-oriented, and an excellent communicator. This position requires someone who can confidently represent the company at the front desk while also providing reliable executive and administrative support behind the scenes.

Salary: Based on Company scale