Project Coordinator

Key Responsibilities

• Coordinate and schedule meetings, including discovery calls, briefing sessions, and strategy discussions.
• Organize and update meeting invitations, agendas, and follow-up communications.
• Maintain the master editorial calendar, ensuring accuracy and alignment with project timelines, key contacts, content deadlines, campaign launches, review cycles, and distribution schedules.
• Utilize Microsoft Planner daily to organize project plans, assign and track tasks, set deadlines, and monitor progress, ensuring timely delivery and effective team collaboration.
• Track content milestones and deadlines, communicating with team members to ensure seamless coordination across project sprints.
• Manage intake submissions for new content requests by monitoring designated channels (e.g., email inboxes, online Qualtrics forms), logging and prioritizing requests.
• Collaborate with the digital team to create and maintain D.ca leader profiles, ensuring accuracy and alignment with organizational standards.
• Oversee shared and individual inboxes by monitoring incoming messages, prioritizing and responding to inquiries, flagging urgent items, and ensuring timely follow-up.

Qualifications

• 1-3 years of marketing experience, preferably within a professional services environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, Planner).
• Experience with marketing automation tools and CRM platforms considered an asset.
• Excellent organizational skills and attention to detail.

• Ability to manage multiple projects simultaneously and meet deadlines.