Administrative Assistant II

Company Overview:

Come grow with us! We areOne Rayonier, a team that works together to create value by prioritizing safety, challenging the status quo, giving back to our communities, and driving innovation through continuous learning. With nearly 100 years of experience, we’re still discovering new ways to make lives better with our trees, our land, and - our most important resource - our people.

At Rayonier, we strive to create an employee experience where you feel valued and proud to be part of our team. We foster a respectful, inclusive and collaborative environment that celebrates your unique talents and perspectives. Experience the Rayonier difference: We’re big enough to offer exciting career paths, but small enough for you to know your colleagues by name. Come join a team that empowers you to make a difference!

Are you a proactive, highly organized administrative professional who enjoys being the operational hub of a dynamic team? We are seeking a Region Administrative Assistant to serve as the primary operational support for our regional field office. In this role, you will manage daily office operations, support contract and financial workflows, coordinate safety programs, and serve as a welcoming point of contact for field foresters, regional leadership, landowners, and contractors. If you are a tech-savvy self-starter who excels at working independently, managing priorities, and maintaining high standards across diverse tasks, we’d love to have you on our team!

What You’ll Do

Office Management & Operations

• Hub of Operations: Serve as the primary point of contact for the regional office, greeting visitors, handling incoming communications, and managing phone lines with excellent customer service.
• Facilities & Supplies: Oversee daily office inventory, order supplies, manage contractor billing/utility payments for facilities, and coordinate vendor maintenance and service agreements.
• Meeting & Travel Logistics: Organize regional meetings, training sessions, and leadership visits (catering, room setup, tech support). Book all travel accommodations and manage detailed itineraries.
• Regional Alignment: Periodically travel to other regional offices or field sites to support peer audits, provide coverage, and align administrative standards.

Administrative & Field Support

• Documentation & Correspondence: Prepare, draft, and finalize formal reports, correspondence, and PowerPoint presentations from verbal direction, notes, or handwritten drafts.
• Records & GIS Data: Maintain physical and digital filing systems (land records, timber sales contracts, leases, forest certification) and assist forestry teams with regional GIS/mapping and field data record-keeping.
• Operational Coordination: Work with contract specialists and accounting staff to coordinate timber harvesting contracts, silviculture purchase orders, and resource management documentation.

Accounting & Financial Support

• Expense & Invoice Processing: Prepare, audit, and submit monthly employee expense reports. Process accounts payable invoices, contractor payments, and purchase order receipts.
• Budget Tracking: Assist regional leadership with annual budget tracking, monthly expense variance reports, vendor payment reconciliation, and harvest close-out documentation.

Safety Administration

• Program Support: Maintain safety tracking tools, log incidents, and verify contractor safety documentation, insurance, and compliance prior to work execution.
• Meeting & Gear Logistics: Coordinate materials and tracking for monthly safety meetings and crew tailgate talks. Maintain inventory for Personal Protective Equipment (PPE) and field safety gear.

What You Bring

Minimum Requirements:

Education Level Required:

High School Diploma or equivalent required (Associate’s degree or higher in Business Administration, Accounting, or related field preferred).

Experience Required:

Two (2)+ years of administrative and office management experience, preferably in forestry, agriculture, construction, or heavy industrial sectors.

Knowledge/Skills Required:

• Excellent verbal and written communication skills.
• Excellent organization and time management skills.
• Engages in clear and professional communication with colleagues across all departments.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and travel/expense management software.
• Tech-savvy with an ability to quickly learn forestry-specific land management databases, mapping/GIS tools and enterprise systems.
• Excellent multitasking, planning, communication, and organizational skills required.
• Strong diplomacy skills when interacting with local landowners, logging contractors, hunting leaseholders, and community members.
• Strong commitment to Rayonier’s safety culture, high attention to detail, and the ability to work independently in a dynamic forestry office setting.
• Ability to manage the office independently when the staff are off-site, demonstrating strong initiative, discretion, and sound judgment under minimal supervision.
• Valid driver’s license and willingness to travel twice monthly to regional field offices as needed.

Working Conditions/Physical Requirements

This role is primarily sedentary but does require movement around the office. Key physical activities include:

• Sitting or standing for extended periods.
• Performing repetitive motions involving wrist, hands and or fingers, such as typing, conducting phone calls and filing.
• Utilizing fine motor skills to handle files, operate office machinery (printers, copiers), and organize documents with coordination.
• Standing, bending and reaching to access and retrieve documents from cabinets or shelves.
• Communicating with others to exchange information.
• Occasionally lifting and carrying items such as moving files, equipment, or office supplies (often less than 15 pounds).
• Moving throughout the office to collaborate with team members, attend meetings, and manage office resources.

What We Offer

• We offer a comprehensive benefits package including medical, dental, vision, life, accident, disability, identity theft protection, and paid parental and caregiver leave. We also offer a health savings account, a dependent care spending account, and an employee assistance plan. We provide wellness reimbursements, employee discount programs, annual health screenings, wellness incentives, wellness seminars, and financial counseling and planning tools.
• Our 401(k) retirement savings plan includes company matching contributions (60% match on the first 6% of eligible earnings) as well as a 3% enhanced retirement contribution that does not require an employee contribution.
• We recognize the importance of work-life integration and offer flexible work schedules and hybrid work from home options (for most positions), along with a minimum of three weeks paid vacation, five paid personal days, 11 paid holidays and paid sick leave each year.
• We provide a comprehensive employee development program which provides career planning tools and resources, mentoring program, leadership development, training programs and an 80% tuition reimbursement.