Parts Supervisor

Summary

The Parts Supervisor is responsible for overseeing the parts department, ensuring efficient procurement, inventory management, and distribution of HVAC parts and supplies. The role involves managing relationships with suppliers, coordinating with service technicians, scheduling parts calls with customers for delivery and supervising parts department staff to ensure accurate inventory levels and timely fulfillment of parts requests. This position plays a critical role in supporting field operations and ensuring smooth workflow in HVAC service and installation projects.

Essential Functions

Inventory Management:

• Monitor and maintain optimal inventory levels for HVAC parts and supplies.
• Conduct regular inventory audits to ensure accuracy and address discrepancies.
• Oversee stock rotation to prevent part obsolescence.
• Receiving replenishment inventory for service techs.

Procurement:

• Source HVAC parts and materials from suppliers, negotiating pricing and contracts as necessary.
• Place orders and ensure timely deliveries to avoid delays in service or installation.
• Develop and maintain strong relationships with vendors and manufacturers.

Team Supervision:

• Hire, supervise, train, and support parts department staff, ensuring high levels of productivity and efficiency.
• Assign tasks and provide guidance to ensure timely parts fulfillment for technicians and projects.
• Assist in performance evaluations and handle employee scheduling.

Coordination with Service Teams:

• Collaborate with HVAC service technicians to ensure they have the necessary parts for repairs and installations.
• Respond promptly to urgent parts requests to minimize technician downtime.

Data and Reporting:

• Maintain accurate records of parts usage, orders, and inventory levels using [insert applicable software].
• Generate reports on parts usage, costs, and inventory status for management review.

Cost Control:

• Monitor and manage the parts department budget.
• Identify opportunities for cost savings and operational improvements.

Safety and Compliance:

• Ensure that all parts and materials meet safety standards and regulations.
• Maintain a clean, organized, and safe parts storage area.

Qualifications

• High school diploma or equivalent required; associate degree or relevant certification preferred.
• Minimum of 3-5 years of experience in parts management, preferably within the HVAC industry.
• Supervisory experience is required.
• Strong knowledge of HVAC parts and equipment.
• Excellent organizational, communication, and leadership skills.
• Proficient in inventory management software (e.g., ERP, MRP, etc.).
• Strong negotiation and vendor management abilities.
• Ability to handle multiple tasks and prioritize in a fast-paced environment.

At Reliable Heating & Air, we believe our people are our greatest asset. We foster a supportive and inclusive work environment where your growth is prioritized. With competitive pay, ongoing training, and opportunities for career advancement, we’re committed to helping you FIND YOUR LIMITLESS. Join a team that values innovation and integrity while making a difference in the homes and businesses we serve. If you’re looking for more than just a job, but a rewarding career where your skills are valued and your development is encouraged, Reliable Heating & Air is your destination of choice.

Please note that any offer of employment is conditional upon successful completion of a background check, drug screen, and motor vehicle record review (as applicable).

Reliable is proud to be an equal opportunity employer, celebrating diversity and creating an inclusive environment for all employees. We do not discriminate in our employment practices based on race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, genetic information, pregnancy or related condition, marital status, military or veteran status or any other basis protected by federal, state, or local law.