Procurement Assistant

Job Description

• 1. Coordinate and execute procurement of materials, supplies, and services in line with company policy.
  
• 2. Inspect and verify goods received against LPO specifications and supplier delivery documents.
  
• 3. Ensure timely follow-up with vendors to maintain supply continuity and resolve discrepancies.
  
• 4. Maintain an updated procurement register and file all relevant documents for audit purposes.
  
• 5. Participate in inventory spot checks, random audits, and quarterly stock takes.
  
• 6. Reconcile procurement records with inventory issuance and report variances.
  
• 7. Collaborate with stores, accounts, and operations to track consumption and reordering needs.
  
• 8. Prepare and submit weekly procurement and inventory consumption reports.
  
• 9. Assist in supplier evaluation, contract management, and negotiations.
  
• 10. Enforce ethical and transparent procurement practices.
  
• 11. Liaise with internal departments to understand procurement forecasts and timelines.
  
• 12. Ensure all procurement activities comply with company policies and relevant laws.
  
• 13. Identify cost-saving opportunities without compromising quality.
  
• 14. Monitor and evaluate supplier performance and maintain approved supplier lists.
  
• 15. Ensure availability of emergency supplies as per risk mitigation protocols.
  

Qualifications & Experience

• Diploma or Degree in Procurement, Purchasing & Supplies, or equivalent from a recognized institution.
  
• Minimum 2 years’ experience in a similar role.
  

Key Competencies

• Familiarity with inventory systems and procurement software.
  
• Strong negotiation and vendor management skills.
  
• Excellent organizational and documentation skills.
  
• Tech-savvy with proficiency in MS Office (Word, Excel, Outlook).
  
• High level of integrity, accuracy, and accountability.
  
• Fluency in written and spoken English.
  

Job Description

• 1. Coordinate and execute procurement of materials, supplies, and services in line with company policy.
  
• 2. Inspect and verify goods received against LPO specifications and supplier delivery documents.
  
• 3. Ensure timely follow-up with vendors to maintain supply continuity and resolve discrepancies.
  
• 4. Maintain an updated procurement register and file all relevant documents for audit purposes.
  
• 5. Participate in inventory spot checks, random audits, and quarterly stock takes.
  
• 6. Reconcile procurement records with inventory issuance and report variances.
  
• 7. Collaborate with stores, accounts, and operations to track consumption and reordering needs.
  
• 8. Prepare and submit weekly procurement and inventory consumption reports.
  
• 9. Assist in supplier evaluation, contract management, and negotiations.
  
• 10. Enforce ethical and transparent procurement practices.
  
• 11. Liaise with internal departments to understand procurement forecasts and timelines.
  
• 12. Ensure all procurement activities comply with company policies and relevant laws.
  
• 13. Identify cost-saving opportunities without compromising quality.
  
• 14. Monitor and evaluate supplier performance and maintain approved supplier lists.
  
• 15. Ensure availability of emergency supplies as per risk mitigation protocols.
  

Qualifications & Experience

• Diploma or Degree in Procurement, Purchasing & Supplies, or equivalent from a recognized institution.
  
• Minimum 2 years’ experience in a similar role.
  

Key Competencies

• Familiarity with inventory systems and procurement software.
  
• Strong negotiation and vendor management skills.
  
• Excellent organizational and documentation skills.
  
• Tech-savvy with proficiency in MS Office (Word, Excel, Outlook).
  
• High level of integrity, accuracy, and accountability.
  
• Fluency in written and spoken English.