People & Office Operations Coordinator

As Laminar scales and grows, we are hiring a People & Office Operations Coordinator to support the day-to-day operations of our People and Facilities functions and keep our office running smoothly. This role is central to keeping the company running as we grow - from bringing on new hires and keeping our workspace stocked and organized, to helping manage a major transition in our physical footprint. You'll work closely with the CEO, CTO, Ops team and cross-functionally with Finance, IT, and Hardware to keep core processes moving.

What You Will Own

Hiring, Onboarding, and Employee Experience

• Support the full recruiting cycle: posting roles, assisting with scheduling interviews, and coordinating reference checks
• Own new-hire onboarding logistics - account and equipment provisioning, scheduling onboarding sessions, and ensuring a smooth first-week experience.
• Representing Laminar at career fairs and events
• Support the offboarding process for departing employees, including checklists, equipment return, and access removal.
• Coordinate 30/60/90-day new-hire check-ins and manage contract renewals for interns and contractors.
• Help plan company culture initiatives and team events.
• Pointing employees to employee resources such as Benefits offerings, Employee Handbook, and more.

Office/Lab Upkeep

• Keep the office stocked and running - restock supplies, coordinate with the shared-space operator (Greentown Labs) on maintenance issues
• Manage keycard/fob access.
• Handle daily logistics: process incoming mail and packages, manage conference room scheduling, tidying the space, and greet and direct visitors.
• Order and manage office essentials - snacks, supplies, and branded materials
• Track membership and facility renewals.
• Monitor and triage the "Ask Ops" channel, relay building and IT notices to the team
• Help plan and order for team lunches, all-hands meetings, and company gatherings.
• Support light IT-adjacent tasks like setting up a new hires desk and maintaining a rough equipment inventory.

Expense & Vendor Platform Support (Ramp)

• Support day-to-day administration of Ramp: reconciling receipts and assisting employees with reimbursement requests.
• Submit expense reports for office purchases and process invoices from facilities vendors.
• Help maintain accurate vendor and purchasing records in coordination with Finance.

Office, Lab, & Facilities Transition (Phased Move)

• Support Laminar's phased office relocation/space expansion, partnering with leadership on move logistics, timelines, and mover coordination.
• Coordinate the hardware and equipment move (workstations, lab/hardware equipment) in partnership with the IT and Hardware teams.
• Manage office setup at the new or expanded space - furniture, supplies, signage, and vendor management.
• Serve as an on-site point of contact for space-planning updates throughout the transition.

About You

• 2+ years of experience in office administration, HR coordination, or executive/administrative support, ideally at a startup or fast-paced small company.
• Comfortable managing multiple workstreams at once and switching between people-facing and logistics-heavy work.
• Familiarity with expense platforms (e.g., Ramp) and general office/vendor management tools is a plus, but not required.
• Strong judgment and discretion when handling confidential employee information.
• Excellent written and verbal communication skills.
• Comfortable working on-site and hands-on during a physical office move, including light coordination with movers and vendors.
• Can physically lift up to 30lbs.
• Prior exposure to a hardware, lab, or manufacturing environment is a plus given the hardware relocation component of this role.

Benefits

• Direct impact on product and culture.
• Comprehensive benefits package including Medical, Dental, Vision, Life Insurance, Disability, Transportation benefit, Health and Wellness benefit, and more.
• 401k plan with employer matching
• Equity
• Competitive salary and bonus opportunities.
• Dynamic and inclusive work environment.
• Opportunities for growth and professional development.
• Access to Greentown Labs' extensive network of cleantech startups.

Learn How We Think

• Learn about our startup journey: Our Journey
• How we're combating climate change: AI-Powered Climate Tech