Part-Time House Manager & Family Assistant

Job Title: Part-Time House Manager & Family Assistant

Location: Orinda, CA 94563

Employment Type: Part-time, 15-20 hours per week

Schedule:

2-4 days per week, Monday-Friday; afternoon availability preferred

Schedule is flexible and can be structured as two longer days or distributed across shorter afternoon shifts

Compensation: $45-$50 per hour, based on experience

Start Date: ASAP

Requirements

• Maintain a smoke-free environment
• Must be authorized to work in the United States
• Reliable personal transportation with a clean driving record required; mileage reimbursement provided for work related errands

About Our Family

We’re a warm, social, and active family living in Orinda. Both parents work full-time in demanding roles, with a mix of work-from-home days and time onsite. Our home is a busy, energized space that runs best when there’s a steady, capable person helping to keep everything on track.

Our two daughters are the heart of the house. They’re high-energy, athletic, and genuinely fun to be around - always in motion between school, sports, and activities. They love being outside, riding their bikes, staying busy, and connecting with people who match their enthusiasm. As a family, we enjoy an active lifestyle. We especially love skiing together during the winter months. We value experiences that get us moving, take us outdoors, and give us the opportunity to have fun together.

We don’t need someone to constantly entertain the girls so much as someone who is genuinely happy to be present with them - watching them ride bikes, playing alongside them, cheering them on, and offering a warm, steady presence in the afternoons. Someone who can match their energy while also creating a sense of calm and consistency would fit beautifully into our home.

Reliability, trust, and good communication matter deeply to us. When we hand something off, we need to be able to truly let it go, knowing it will be handled thoughtfully and thoroughly. The right person will operate independently, stay organized, anticipate needs, and keep us informed without requiring constant supervision.

With two busy careers and full family schedules, our evenings can easily become focused on logistics and catching up on household tasks. One of the biggest gifts this role can provide is helping create more space for us to reconnect at the end of each day. By keeping the household organized, anticipating what needs to happen next, and helping the afternoons transition smoothly into the evenings, you’ll allow us to put work aside and spend more meaningful, quality time together as a family.

Who You Are / What We're Looking For

You are warm, playful, and genuinely energized by the company of kids. You bring a happy, grounded presence to the homes you work in and take real pride in doing your job well. Noticing what needs to happen before being asked comes naturally to you - and you handle it without fanfare. Organization, trustworthiness, and reliability are at the heart of how you work. You have a deep understanding of the importance of reliability and that the family is counting on you to show up, be present, and follow through.

You know that proactive, clear communication allows the parents to stay involved without carrying the mental load. You’re receptive to feedback, comfortable asking thoughtful questions, and able to adjust as the family’s routines and needs evolve. You understand that every household has its own rhythm and preferences, and you pay attention to the details that help the home run smoothly.

Maturity and initiative allow you to manage household tasks independently, while your playful side makes you equally happy to sit on the floor, get silly, and fully engage with two active girls. You know how to balance fun with structure, encourage independence while maintaining clear boundaries, and remain patient and steady through busy periods, big feelings, and unexpected changes. Safety-minded and emotionally attuned, you’re confident taking the lead when needed.

Open communication, mutual respect, and collaboration matter deeply to you. You bring positive energy into the home and you consistently demonstrate good judgment, discretion, and respect for the family’s privacy. Above all, you’re looking for a role where you can build trust, create consistency, and become a meaningful, dependable part of the family’s everyday life.

Key Responsibilities

Family Support & Child Assistance

• School pickups and activity transportation
• Light supervision and backup childcare as needed
• Morning routine support: prep school lunches, organize backpacks, gear, snacks, and uniforms to help get kids out the door smoothly the next day
• Assist with packing for weekend and ski trip travel; coordinating lesson bookings and casual activity logistics
• Children's clothing organization: sort, size, and coordinate donation drop-offs with record-keeping for the family
• Kid-related errands as needed

Household Organization & Maintenance

• Light daily tidying: dishes, surfaces, sweeping and vacuuming high-traffic areas
• Create and maintain household organization systems
• Refresh garage, mudroom, and entry areas as needed
• Organizational projects for toys, gear, and kids' spaces
• Holiday decoration organization: initial project to sort, containerize, and label; pull out on a set seasonal schedule
• Prepare and coordinate donation drop-offs with record-keeping
• Packing and unpacking for family travel
• Change batteries, light bulbs, and smoke detectors as needed

Inventory & Errands

• Manage running household supply lists and reorder staples
• Restock pantry, fridge, and household supplies by placing orders
• Manage household subscriptions and orders; conduct regular inventory walk to adjust as needed
• Handle returns, dry cleaning and prescription pick-ups
• Mail sorting and package handling, including breaking down boxes
• Gift shopping as needed

Meal Support

• Prep school lunches and healthy snacks for kids
• Prepare 1-2 family dinners per week
• Assist with light meal planning and grocery shopping, including weekly staples and occasional specialty store runs
• Kitchen cleanup and maintenance

Laundry & Linens

• Wash, fold, and put away laundry on a consistent weekly laundry day
• Linen rotation as needed
• Maintain tidy and well-stocked laundry areas

Vendor & Property Oversight

• Serve as first point of contact for cleaners, contractors, landscapers, and other vendors
• Research and coordinate repair quotes

Administrative & Personal Assistant Support

• Assist with preparing and reselling clothing online
• Calendar updates for household schedules as needed

How to Apply

Please send a short intro letter telling us a little about yourself and why this role is a great fit, an updated resume, and 3 professional references with contact information.

Please note that this role requires a background check.

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