Executive Coordinator

The Opportunity:

In this role, you will support the Director of the Board Governance Unit who is also the General Manager of the Farm Land Security Board. You will also provide administrative support to various Board and Tribunals including scheduling and organizing logistics for monthly Board Meetings or tribunal hearings. You will be responsible for all administrative activities related to a variety of sensitive and confidential documents including general correspondence, briefing materials, Cabinet Items, Court Reports, tables, graphs and presentation materials with a keen eye for detail. As the Executive Coordinator you will also work closely with the unit Specialists, particularly on farm land foreclosure communications.

• Plan, schedule, and coordinate logistics for Board meetings, hearings, and other events.
• Work closely with the unit specialists, particularly on farm land foreclosure procedures and assist in all communications.
• Manage the Director’s calendar through collaboration, prioritization, and scheduling.
• Prepare briefing and background materials to support the Director.
• Draft, record, proofread, and edit correspondence in accordance with Government of Saskatchewan (GOS) visual identity standards.
• Assist clients who contact the unit and connect them with the appropriate specialists, which may be in person or by telephone.
• Manage incoming and outgoing correspondence to ensure timely distribution.
• Monitor administrative processes and implement improvements within the branch to enhance efficiency.
• Maintain manual and electronic filing systems, including bring-forward and records-management processes.
• Verify, code, process, and track invoices for approval and payment, ensuring compliance with policies.

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

• Ability to communicate with farmers, ranchers, the legal community and/or general public.
• Ability to accurately enter and retrieve data using a customized information management system.
• Experience working with legal documents such as court reports, mortgages, written decisions would be an asset.

Job Skills:

• Communication (Level B)
• Critical Thinking (Level A)
• Digital Skills (Level A)
• Interacting with Others (Level A)
• Navigating Ambiguity (Level A)
• Managing Self (Level A)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level A)
• Influence (Level A)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.

What We Offer:

• Dynamic and challenging work
• Competitive salary
• Comprehensive benefits package including pension
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities
• Flexible work arrangements

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.