Sourcing Coordinator

Sourcing Coordinator

Location: Johannesburg, South Africa

Reporting To: Operations Manager / Studio Manager

Employment Type: Full-Time

Overview

We are seeking a highly organised and detail-oriented Sourcing Coordinator to join our growing business. This is a junior-level position suited to someone who is confident, computer savvy, administratively strong, and eager to learn and grow within a fast-paced marketing and print environment.

The successful candidate will play a key support role in sourcing products, materials, suppliers, and service providers, while assisting with administration, data management, and coordination across various departments. We are looking for someone with a strong work ethic, excellent attention to detail, and the potential to develop into a more senior operational or procurement role over time.

Key Responsibilities

Sourcing & Supplier Coordination

• Source products, materials, and services based on business and client requirements.
• Obtain quotations from suppliers and compare pricing, lead times, and specifications.
• Build and maintain positive relationships with suppliers and vendors.
• Assist with supplier research and onboarding.
• Follow up on orders, deliveries, and supplier queries.

Administration & Data Management

• Capture and maintain accurate information across internal systems and spreadsheets.
• Prepare quotations, reports, and sourcing documentation.
• Ensure supplier records and pricing information remain up to date.
• Manage filing, document control, and administrative processes.

Operational Support

• Assist the operations and production teams with day-to-day coordination tasks.
• Monitor order progress and communicate updates to relevant stakeholders.
• Help ensure projects and production schedules remain on track.
• Escalate any supply, pricing, or delivery concerns promptly.

Research & Analysis

• Conduct online research to identify suppliers, products, and industry trends.
• Compare supplier offerings and identify cost-saving opportunities.
• Gather and organise information to support business decision-making.

Requirements

Qualifications

• Matric (Grade 12) required.
• Diploma or qualification in Business Administration, Supply Chain, Marketing, Operations, or a related field is advantageous.

Experience

• Previous administration, coordination, customer service, procurement support, or office experience is advantageous.
• Experience within a print, production, marketing, retail, or agency environment would be beneficial.
• No formal sourcing or procurement experience is required; training will be provided.

Technical Skills

• Strong computer literacy and confidence working with technology.
• Proficient in Microsoft Office, particularly Excel.
• Comfortable learning new software and business systems.
• Strong data capturing and information management skills.
• Ability to conduct online research efficiently and accurately.

Key Competencies

• Strong attention to detail.
• Excellent administrative and organisational skills.
• Confidence when communicating with suppliers and internal stakeholders.
• Strong problem-solving ability.
• Ability to manage multiple tasks simultaneously.
• Proactive and self-motivated.
• Professional and reliable.
• Fast learner with a growth mindset.
• Comfortable working in a deadline-driven environment.

What We're Looking For

We're looking for someone who is:

• Sharp, intelligent, and highly organised.
• Comfortable using computers, systems, and online tools.
• Confident speaking to suppliers and stakeholders.
• Naturally curious and resourceful when researching solutions.
• Eager to learn and develop within the business.
• Looking for a long-term career opportunity with growth potential.

Key Performance Indicators (KPIs)

• Accuracy of sourcing and administrative work.
• Timely completion of sourcing requests.
• Quality and competitiveness of supplier quotations obtained.
• Accuracy of data and records maintained.
• Responsiveness and communication with suppliers and internal teams.
• Ability to meet deadlines and support operational requirements.

Working Environment

This role operates within a fast-paced marketing, print, and production environment where strong organisational skills, attention to detail, and adaptability are essential. The successful candidate will have the opportunity to develop valuable commercial, operational, and sourcing skills while growing within the business.

Reporting Structure

Sourcing Coordinator Operations Manager / Studio Manager