Recruitment Coordinator

About Savvital

Savvital is a premier global BPO and managed services provider, delivering back-office operations, talent solutions, and client management services to leading organizations across North America. We empower our clients by providing dedicated, high-performing offshore teams that drive efficiency, scale, and operational excellence.

Role Overview

We are looking for a highly organized, detail-oriented Recruitment Coordinator to support high-volume staffing programs managed through Managed Service Providers (MSP) and Vendor Management Systems (VMS).

In this role, you will coordinate the administrative recruitment lifecycle-from receiving job requisitions to candidate submission, interview scheduling, and placement tracking. You will serve as the central operational bridge between Client Managers, recruiters, and client MSP/VMS platforms.

Key Responsibilities

• Job Requisition Management:
• Monitor incoming job requisitions daily across client VMS platforms (e.g., Fieldglass, Beeline).
• Accurately input requisition data into Bullhorn ATS and promptly broadcast open roles to assigned recruitment teams.
• Candidate Submission Coordination:
• Receive candidate profiles and resumes from internal recruiters.
• Audit submissions for completeness, formatting, accuracy, and client compliance requirements.
• Upload formatted candidate packages into client VMS portals within tight deadlines.
• Recruitment Workflow & Schedule Management:
• Track candidate progress, gather client feedback, and distribute updates to recruiters.
• Coordinate and schedule interview availability between candidates, recruiters, and client managers.
• Facilitate administrative follow-ups throughout the hiring and placement pipeline.
• Compliance & Onboarding Support:
• Coordinate candidate documentation, certifications, background check requests, and drug screenings as required by specific VMS programs.
• Ensure all candidate files meet program-specific compliance benchmarks before deployment.
• ATS & VMS Administration:
• Maintain real-time data integrity across internal Bullhorn ATS and client VMS platforms.
• Track requisitions, submittals, interviews, offers, placements, and start dates accurately.
• Cross-Team Communication:
• Act as the primary administrative point of contact connecting recruiters, account leaders, and MSP/VMS program teams to eliminate bottlenecks.

Required Qualifications & Experience

• Experience: 1.5 to 2+ years of hands-on experience in recruitment operations, staffing coordination, or recruitment administration, specifically supporting North American (US/Canada) staffing or recruitment markets.
• ATS Expertise: Direct experience working within an Applicant Tracking System (ATS); proficiency in Bullhorn is strongly preferred.
• VMS Knowledge: Hands-on exposure to Vendor Management Systems (e.g., SAP Fieldglass, Beeline, FieldNation, Workday) is highly desirable.
• Process Understanding: Clear understanding of the full recruitment lifecycle (requisition creation $rightarrow$ submission $rightarrow$ interview $rightarrow$ offer $rightarrow$ placement).
• Communication Skills: Professional, flawless written and spoken English communication skills.
• Operational Drive: High attention to detail, exceptional organizational skills, and the ability to multitask under high-volume, deadline-driven conditions.

What Success Looks Like

• Accuracy: Zero-error entry of requisitions into ATS and candidate files into client VMS systems.
• Speed & SLA Compliance: Rapid turnaround on requisition broadcasting and candidate submittals before client deadlines.
• Seamless Operations: Efficient scheduling, prompt feedback delivery, and proactive tracking of candidate onboarding requirements.
• Data Integrity: ATS and VMS platforms remain 100% updated and reflect real-time recruitment pipeline metrics.

What We Offer

• Market-competitive salary package.
• Performance and operational bonuses.
• Medical and health coverage.
• Paid time off (PTO) and company holidays.
• Structured career development and internal advancement pathways.
• A supportive, fast-paced global work environment.