Facilities and Infrastructure Project Coordinator

Description

Plan, manage and deliver small to medium projects

• Initiate projects by compiling a project charter and register and obtaining approval from the project sponsor and delivery lead
• Plan and deliver the committed projects in accordance with scope, time and costing and in line with corporate governance and SBV project Management Methodology.
• Formulate and execute a resource allocation plan and distributing resources accordingly
• Conduct project change control for any changes that will influence project scope, time, cost and quality in accordance with the approved change control process.
• Identify potential risks to the project and conduct risk mitigation. Addressing any impediments that may hinder project progress and escalate where required
• Monitor and maintain the financial performance of projects by tracking costs against the budget and escalating financial anomalies
• Develop, monitor and update project plans to track project milestone achievement, distributing information to stakeholders as required
• Close out projects once deliverables have been completed and obtain sign off from project stakeholders, including administrative and financial requirements from a close-out perspective.

Improve administration efficiencies and provide administrative support for the delivery of projects

• Create, implement and manage administrative tools such as dashboards and project libraries to maintain accurate and timeous project documentation practices
• Conducting administrative duties such as facilitating project meetings, processing invoices and reporting on project progress
• Improve administration efficiencies and provide administrative support for the delivery of projects
• Create, implement and manage administrative tools such as dashboards and project libraries to maintain accurate and timeous project documentation practices
• Conducting administrative duties such as facilitating project meetings, processing invoices and reporting on project progress

Collaborate and maintain collaborative partnerships with internal and external stakeholders

• Collaborate with Facilities manager to enable stakeholder management through effective project governance
• Collaborate with Facilities manager to enable the schedule and conduct project meetings to communicate roles, expectations and deliverables
• Collaborate with Facilities manager throughout project lifecycles to facilitate various business changes and incorporate change management deliverables into the project schedule
• Collaborate with Facilities manager in managing the integration and collaboration of different stakeholders on projects by designing the communication matrix whereby agreements are made on the frequency and methods of project team communication
• Collaborate with Facilities manager to enable project progress as well as steering committee meetings to track project progress and provide any escalations as per the principles stipulated by the project needs
• Actively communicate and provide feedback to stakeholders on project progress

Maintain Risk and Quality Management of projects

• Risk Identification and Mitigation: Identification and mitigation of potential risks.
• Quality Control: Adherence to quality control procedures and standards.

Governance

• Subscribe and align to SBV Services' ISO 9001:2015 Quality Management Standards, ensuring the department’s processes and quality management system is at all times in compliance with the standard.
• Support SBV Services’ ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome.

Lead as an Ambassador and executor of Change.

• Act as a change management architect in periods of change to ensure business continuity.
• Manage the integration of business units into a seamless end to end solution for customers.
• Effectively communicate and embed new processes and procedures as they occur, addressing or escalating matters/ concerns to the SME’s (subject matter experts) when required.
• Facilitate the necessary presentations, workshops, or forums to ensure consistent and accurate communication is given across one’s portfolio.

Requirements

Work Experience

• Minimum 2 years’ experience in a project management environment, with preference in handling and independently managing projects in the construction industry
  • Proven experience and knowledge of construction stages 0-6

Minimum Requirements: Education

• BTech/BSc degree in Construction Management or similar or Project Manager