Events Coordinator

Love seeing an event come together and knowing you helped make it happen? Scenic World is looking for an Events Coordinator to join our Events team onsite in the beautiful Blue Mountains.

You will work alongside our Senior Manager Events and Production & Production Manager to plan and deliver Scenic World’s annual program of major events and smaller activations, helping create memorable experiences that drive visitation and bring our iconic location to life in new ways.

From coordinating suppliers, entertainment and equipment to managing schedules, run sheets and all the details in between, you’ll be involved across the event lifecycle. And when event day arrives, you won’t just be watching from the sidelines. You’ll be hands-on with setup, delivery and pack down, working with teams across Scenic World and our external partners to make it all happen.

If you’re organised, practical, great with people and thrive when there’s plenty happening at once, this is an opportunity to build your events career in a setting that’s anything but ordinary.

What You Will Be Doing

Working within a 7-day tourism attraction, no two events will look quite the same. We’re looking for someone who loves the detail behind a great event and enjoys being part of making it happen, from the planning and coordination through to being onsite when everything comes together.

Reporting to the Senior Manager Events & Production, the Events Coordinator plays a key role in the planning, coordination and delivery of Scenic World’s event program, from major events through to smaller activations. You’ll work closely with teams across the business, as well as suppliers, contractors, entertainers and event partners, to ensure events are well organised, safe and deliver a great guest experience.

This is a hands-on role combining event coordination, logistics, stakeholder management and practical problem-solving. You’ll be involved in everything from schedules, suppliers and equipment through to event setup, delivery and pack down, while keeping the many moving parts of an event on track.

Key focus areas include event coordination & delivery, event logistics, supplier & stakeholder coordination, guest experience, event safety, administration & continuous improvement.

Key Responsibilities

• Coordinate the planning & delivery of Scenic World’s major events and smaller activations.
• Support the Senior Manager Events and Productio & the Production Manager with event planning, timelines, schedules, run sheets & operational requirements.
• Coordinate suppliers, contractors, entertainment, equipment & other event requirements to ensure everything is ready for delivery.
• Work closely with internal teams across the business to coordinate event requirements & support overall event readiness.
• Provide hands-on support during event setup, operation & pack down, helping ensure events run smoothly from start to finish.
• Maintain clear & accurate event documentation, schedules, supplier information and other operational details.
• Liaise with external partners, suppliers & contractors, building positive working relationships and ensuring expectations are clearly communicated.
• Work with the Senior Manager, Events and Production and Safety team to ensure event activities meet relevant WHS & operational requirements.
• Monitor event delivery, responding to issues as they arise & helping find practical solutions to keep things on track.
• Support post-event reviews, gathering feedback & identifying opportunities to improve future events and activations.
• Keep across event trends, ideas & opportunities that could enhance Scenic World’s event offering and guest experience.
• Actively contribute to a positive, collaborative work culture & participate in ongoing professional, cultural & business development.