Procurement Specialist

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Position Overview

I. SCOPE OF ROLE:

The Support Services functions at S:US are carried out by a team of professionals with differing backgrounds who share deeply in the S:US mission. We provide resources and support to the program departments to collectively pursue that mission. Support Services is a collegial, supportive and dynamic culture that continuously seeks to improve. We strive to treat all staff with respect in each interaction. We are motivated to accomplish our individual and collective tasks by the belief that we can help transform the lives of people we serve thereby righting societal imbalances.

The Procurement Department is seeking a detailed-oriented, organized and innovative individual to join our Procurement & Fleet Team as a Procurement Specialist. The selected candidate will report to the Procurement Manager and/or Procurement & Fleet Director. The selected candidate will be responsible for identifying and procuring quality goods and services for the company at the most competitive rates as well as build strong working relationships with suppliers as well as departments that will result in more efficient and effective procurement strategies.

II. ESSENTIAL DUTIES & RESPONSIBILITIES:

Negotiation

• Identify suppliers of goods and services.
• Negotiate terms with suppliers such as price, quality of goods, deadlines, expectations. Etc.
• Assists Procurement Manager & Director in communication to businesses of new supplier agreements and follow-up on submitted ideas from business for Procurement assistance.

Collaboration

• Liaise with suppliers and requisitioners regarding updates and details of goods.

· Helps coordinate and filter supplier meetings and schedules with key stakeholders.

· Work with various functions and assists department with roll-out of procurement standard operating procedures and procurement compliance.

Data Analysis

• Helps with data analysis and spend analytics and with administrative work associated with improving ERP system.
• Analyze invoices to ensure accuracy of goods delivered.
• Identify potential errors for the requested goods and services based on the location nature.

Other Duties

• Create Purchase Orders.

• Problem-solving skills - Ability to analyze data and search for inconsistencies, then reconcile inconsistencies and devise solutions to errors.

• Negotiation Skills - Should have effective verbal and email communication skills, problem solving, product knowledge and decision-making skills.

• Math skills - Ability to use math to calculate data and ensure that information is correct. Ability to work with numbers and make calculations with minimal errors.

• Interpersonal Skills - Ability to remain calm in stressful situations. Treat staff who possess lesser technical skills with respect and find the best way to help answer their questions so that they can be successful in their job duties.

• Communication skills - Effective verbal and written communication skills to interact effectively with colleagues and managers of all levels throughout the organization.

Qualifications

• REQUIRED EDUCATION AND EXPERIENCE
• Bachelor’s Degree in Business or Supply Chain preferred. High School Diploma or its equivalent.
• 3 years’ experience in relevant field or internship experience preferred.

• Proficiency with MS Excel, Word and Outlook.
• Awareness of Procure to pay systems, processes, and associated ERPs(Bellwether/EPMX) preferred.
• Experience with food purchasing through a food distributor is preferred.

Company Overview

S:US IS AN EQUAL OPPORTUNITY EMPLOYER

Join a team of employees who care about the wellbeing of others. We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement. From health and wellness resources to generous PTO, professional development, and more, explore all that we offer on our Benefits Page and see how S:US invests in you.

We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement.

All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, age, sexual orientation, national origin, veteran status, or genetic information and including all other statuses protected by Federal, State and Local laws. S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Leave Team at [email protected].

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