Foreign Purchasing Specialist

1. International Procurement & Supplier Management

Identify, evaluate, and develop relationships with reliable international suppliers.

Source industrial machinery components, spare parts, raw materials, and production requirements.

Issue RFQs, analyze quotations, and prepare comparative purchasing reports.

Negotiate prices, payment terms, delivery schedules, and Incoterms.

Issue and follow up on international purchase orders and supplier contracts.

Monitor supplier performance in terms of quality, cost, and delivery.

2. Import, Shipping & Customs Clearance

Coordinate international shipments with freight forwarders, shipping companies, and customs clearance agents.

Follow up on shipment schedules to ensure timely delivery.

Review and verify import documents, including commercial invoices, packing lists, bills of lading, and certificates of origin.

Ensure compliance with Egyptian import regulations, customs procedures, and applicable trade requirements.

Handle shipment delays, documentation discrepancies, and other import-related issues.

3. Financial & Payment Coordination

Coordinate with the Finance Department regarding international supplier payments.

Follow up on Letters of Credit (L/C), bank transfers, and payment schedules.

Monitor purchasing costs, shipping expenses, and other import-related charges.

Ensure proper matching of purchase orders, invoices, and shipping documents.

4. Reporting & Cross-Functional Coordination

Coordinate with Production, Planning, Warehouse, and Finance departments to ensure material availability.

Monitor purchase orders and provide regular updates on delivery status.

Maintain accurate procurement records, supplier databases, and purchasing documentation.

Prepare supplier performance reports and procurement analysis.

Support the development of cost-reduction initiatives and effective sourcing strategies.

Maintain procurement transactions and records through the company's ERP system.

Requirements

Bachelor's degree in Supply Chain Management, Business Administration, Engineering, or a related field.

1–3 years of experience in International Procurement / Overseas Purchasing.

Previous experience in manufacturing or industrial companies is highly preferred.

Practical knowledge of international purchasing, import procedures, and customs clearance.

Good understanding of Incoterms and international shipping procedures.

Knowledge of Letters of Credit (L/C) and international payment methods.

Experience in sourcing industrial machinery components, spare parts, or production materials is preferred.

Good command of written and spoken English.

Very good command of Microsoft Excel.

Experience with ERP systems (Odoo is preferred; SAP or Oracle is a plus).

Key Competencies

Strong negotiation and supplier management skills.

Excellent communication and coordination abilities.

Analytical thinking and problem-solving skills.