Document Controller (Sizewell C)

The Sizewell C Jobs Service supports local people into exciting, long-term careers across our Project.#SZCJobs

Document Controller

Wilson James

Sizewell C

Job Responsibilities

• Administer the approved document-management system, registers, workflows and controlled distribution arrangements.
• Receive, quality-check, register, issue and archive documents, drawings, records and formal correspondence.
• Ensure users can identify and access the current approved revision at the point of use.
• Maintain document numbering, metadata, revision history, status, ownership and retention requirements.
• Control superseded information and prevent obsolete documents remaining in operational use.
• Coordinate reviews, approvals, comments, transmittals and overdue actions with document owners.
• Maintain material-receipt, inspection, storage, care and maintenance, release and delivery evidence.
• Support audits, assurance reviews, handover and regulatory evidence requests with complete records.
• Monitor document-control performance and report gaps, overdue reviews and recurring quality issues.
• Provide guidance and practical support to employees and partners using document-control processes.
• Work with the team to improve workflows, data quality, access and information governance.

Other duties and responsibilities

• Work in accordance with:

o Wilson James policies, site procedures and training provided

o Customer policies

o Wilson James core values:

 We are fair and honest in all our activities;

 We treat each other with dignity and respect;

 We are responsible for all our actions and accountable for their consequences;

 We have an environment that enables and supports effective communication;

 We will continuously develop safe systems of work to ensure no one is placed at risk in our workplaces.

• Carry out any other reasonable request as required by your Line Manager or the Customer

Qualifications

Essential

• Excellent written communication, accuracy and record-keeping skills.
• Strong IT skills, including Microsoft Office and an electronic document-management system.
• CITB HS&E Operatives before the start date
• Ability to satisfy all Sizewell C security, vetting and site access requirements.
• Relevant document-control, information-management or quality experience, or equivalent transferable capability.

Desirable

• A recognised document-control, information-management or quality qualification.
• Previous experience in construction, infrastructure, logistics or another regulated environment.
• A working knowledge of:

o Electronic document-management systems and approval workflows

o ISO9001 records, document and configuration-control principles

o Material traceability, handover and assurance evidence

o NEC correspondence and major-project governance

Experience

• Previous document-control or information-management experience in a regulated or project environment.
• Strong attention to detail and ability to maintain accurate records under competing priorities.
• Experience managing document registers, revision control, transmittals, workflows and retention.
• Confident use of electronic document-management systems and Microsoft Office applications.
• Ability to interpret document status, approval requirements and information-governance rules.
• Strong organisational and time-management capability with disciplined follow-through.
• Ability to communicate requirements clearly and support users with different levels of experience.
• Experience supporting audits, handover packs or quality-assurance evidence is desirable.
• Understanding of material traceability, configuration control or construction records is advantageous.
• Discretion and sound judgement when handling sensitive, controlled or security-classified information.

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

The Sizewell C Jobs Service supports local people into exciting, long-term careers across our Project.#SZCJobs

Document Controller

Wilson James

Sizewell C

Job Responsibilities

• Administer the approved document-management system, registers, workflows and controlled distribution arrangements.
• Receive, quality-check, register, issue and archive documents, drawings, records and formal correspondence.
• Ensure users can identify and access the current approved revision at the point of use.
• Maintain document numbering, metadata, revision history, status, ownership and retention requirements.
• Control superseded information and prevent obsolete documents remaining in operational use.
• Coordinate reviews, approvals, comments, transmittals and overdue actions with document owners.
• Maintain material-receipt, inspection, storage, care and maintenance, release and delivery evidence.
• Support audits, assurance reviews, handover and regulatory evidence requests with complete records.
• Monitor document-control performance and report gaps, overdue reviews and recurring quality issues.
• Provide guidance and practical support to employees and partners using document-control processes.
• Work with the team to improve workflows, data quality, access and information governance.

Other duties and responsibilities

• Work in accordance with:

o Wilson James policies, site procedures and training provided

o Customer policies

o Wilson James core values:

 We are fair and honest in all our activities;

 We treat each other with dignity and respect;

 We are responsible for all our actions and accountable for their consequences;

 We have an environment that enables and supports effective communication;

 We will continuously develop safe systems of work to ensure no one is placed at risk in our workplaces.

• Carry out any other reasonable request as required by your Line Manager or the Customer

Qualifications

Essential

• Excellent written communication, accuracy and record-keeping skills.
• Strong IT skills, including Microsoft Office and an electronic document-management system.
• CITB HS&E Operatives before the start date
• Ability to satisfy all Sizewell C security, vetting and site access requirements.
• Relevant document-control, information-management or quality experience, or equivalent transferable capability.

Desirable

• A recognised document-control, information-management or quality qualification.
• Previous experience in construction, infrastructure, logistics or another regulated environment.
• A working knowledge of:

o Electronic document-management systems and approval workflows

o ISO9001 records, document and configuration-control principles

o Material traceability, handover and assurance evidence

o NEC correspondence and major-project governance

Experience

• Previous document-control or information-management experience in a regulated or project environment.
• Strong attention to detail and ability to maintain accurate records under competing priorities.
• Experience managing document registers, revision control, transmittals, workflows and retention.
• Confident use of electronic document-management systems and Microsoft Office applications.
• Ability to interpret document status, approval requirements and information-governance rules.
• Strong organisational and time-management capability with disciplined follow-through.
• Ability to communicate requirements clearly and support users with different levels of experience.
• Experience supporting audits, handover packs or quality-assurance evidence is desirable.
• Understanding of material traceability, configuration control or construction records is advantageous.
• Discretion and sound judgement when handling sensitive, controlled or security-classified information.

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.