Property Tax Coordinator

Job Title:         Property Tax Coordinator

Reports To:     Senior Property Tax Manager

Department:    Property Tax

Responsibilities:

Review and process property tax bills for payment and accuracy in a timely manner

Resolve issues with municipal tax & finance departments and collect additional back up and/or additional information on charges.

Track tax bill due dates to ensure no missing bills

Follow up diligently with Accounts Payable to ensure that tax payment cheques are received on time for mailing to meet due dates

Prepare and maintain property tax department assessment and tax databases

Notify Property Tax Associates when assessment notices received

Review notices for accuracy of information (company name, address, roll number, acreage)

Request assessment related information from all provinces;

Update Assessment Database and portfolio list to reflect any sales/severances/consolidations

Prepare tax department assessment appeal applications; follow up on payments of appeal fees

Update and maintain assessment appeals database;

Upload appeal related documents and correspondence to Sharepoint

Track and follow up on outstanding assessment appeal refunds and decisions; notify associates and request tax calculations

Provide tax department and consultants with weekly calendar of due dates for tax appeals, hearings, etc.;

Prepare purchase orders for consultants and lawyers through Yardi

Respond to tenant tax queries and inter-company requests.

Assist with special projects and reporting;

Organize in person meetings and take minutes

Obtain necessary approvals for the team

Provide support to a team of seven associates

Pick up and sort mail

Perform special assignments as required

Academic/Professional Requirements:

Certified Municipal Revenue Professional (preferred);

University Degree or College Diploma required;

Public Administration Diploma (preferred).

Required Skills/Experience:

1 – 3 years’ experience in Property Assessment and Tax as applied to real estate development, property and asset management;

Basic knowledge of property assessment and tax legislation;

Capacity to work under pressure and meet tight deadlines;

Experienced using Microsoft Office (Word and Excel);

Self-motivated and challenge oriented;

Able to manage changing priorities;

Ability to implement creative solutions for department administrative functions – i.e. process improvement design so that high-volume functions are performed in an efficient, time-saving manner without sacrificing accuracy;

Exposure to accounting preferred;

Good oral and written communication skills with the ability to effectively communicate across all levels within the organization;

Attention to inter-company processes;

A proven “Team Player”;

Strong organization skills, with excellent technical, research and analytical skills;

Dynamic and action orientated;

Values

The Property Tax Coordinator must be client focused, advocate and communicate a positive image of the company, both internally and externally.  The Property Tax Coordinator shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the company’s interests.  The Property Tax Coordinator shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. Property Tax Coordinator is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.

The expected base pay range is: $50,000 - $65,000.  The base pay range is for the primary location for which the job is posted.  SmartCentres values the contribution of our Associates, and our individual salaries may vary based on the geographical location of successful candidates, as well as their experience, qualifications or skills.

Smartcentres does not use artificial intelligence (AI) tools in its own applicant tracking system, and all hiring decisions are made by our recruitment / hiring team.  AI may be used by external platforms or third-party agencies during the application process. Applicants should be aware that such external platforms operate independently of the employer.

The role posted is for an existing, active vacancy.

We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.