Office & Operations Coordinator

Work Mode: In our Pune Office

About the role

We’re looking for a hands-on and dependable Office & Operations Coordinator to support the smooth day-to-day running of our Pune office.

This role suits someone who is organised, responsive and comfortable taking ownership of multiple operational responsibilities. You’ll work closely with the People team, employees, vendors and other stakeholders to ensure that the office is well managed and employees have a positive, well-supported workplace experience.

Key Responsibilities

Office Operations

• Take ownership of the day-to-day functioning of the Pune office.
• Ensure office facilities, supplies, equipment and common areas are maintained appropriately.
• Coordinate with building management and external service providers for office-related requirements.
• Identify operational issues proactively and ensure timely resolution.
• Maintain appropriate office records, trackers and documentation.

Vendor Management

• Coordinate with vendors for housekeeping, maintenance, pantry, stationery, repairs and other office services.
• Follow up on vendor deliverables and ensure services are completed as expected.
• Maintain vendor records, invoices and supporting documentation.
• Support vendor onboarding, renewals and coordination where required.

Finance & Administrative Support

• Maintain accurate records of office-related expenses.
• Coordinate petty cash invoices, bills and supporting documents with the Finance team.
• Manage petty cash and reimbursements responsibly, with clear supporting records and reconciliations.
• Support procurement and purchase coordination for office requirements.

Employee & People Operations Support

• Support the People team with onboarding and offboarding logistics.
• Coordinate employee assets, access requirements and workplace arrangements with the relevant teams.
• Help ensure new joiners have a smooth first-day and office experience.
• Support employee documentation and administrative requirements where needed.

Office Events & Employee Experience

• Provide operational support for employee engagement activities, celebrations, Town Halls and other office events.
• Coordinate logistics including materials, vendors, refreshments and office setup.
• Be approachable and responsive to employees requiring day-to-day workplace support.

Travel & General Coordination

• Support travel, accommodation and local logistics when required.
• Coordinate office visits and arrangements for colleagues, leadership, vendors and guests.
• Provide administrative support for ad-hoc operational requirements.

What we’re looking for

• Previous experience in office administration, workplace operations, facilities coordination or a similar role.
• Strong organisation and follow-through.
• Comfortable dealing independently with vendors and service providers.
• Good written and verbal communication skills.
• Ability to manage multiple priorities without losing attention to detail.
• Responsible approach to financial documentation, petty cash and company resources.
• Good working knowledge of Microsoft Office tools such as Outlook, Excel and Word.
• Comfortable working in a fast-moving environment where priorities can change.
• A proactive mindset. Someone who notices what needs to be done and takes ownership rather than waiting to be instructed.

What good looks like in this role

The Pune office runs smoothly, employees receive timely support, vendors and operational dependencies are followed through, financial and administrative records remain accurate, and issues are picked up proactively before they become problems.