Administrative Assistant - Healthcare

Grow your career with a company that shares your passion! Our Health & Care Division has an exciting new opportunity to join the Sodexo team as our next Administrative Assistant supporting locations in Richmond Hill and Vaughan. This position will work across both sites based on operational needs and a scheduled weekly rotation

Salary: $55,000 - $65,000

At Sodexo, we do more than support healthcare - we help shape it. From retail food service and patient nutrition to environmental services and facilities management, our teams work behind the scenes to create safe, welcoming, and healing environments.

Our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

How You’ll Make an Impact:

The Administrative Assistant is responsible for providing senior-level administrative and organizational support to the Resident District Manager (RDM). In this trusted role, the Administrative Assistant acts as the first point of contact on behalf of the RDM, ensuring all interactions are handled with confidentiality, professionalism, and courtesy.

Key Responsibilities

• Create, organize, and maintain physical and electronic filing systems (using OneDrive). Draft, edit, and proofread documents for the RDM, including time-sensitive and confidential materials.
• Manage the RDM’s calendar and schedule, coordinate meetings, and prepare meeting materials such as agendas, presentations, and reports.
• Attend meetings as required to take minutes, track assigned tasks, and follow up to ensure timely completion.
• Provide administrative support on projects across the broader Support Services team.
• Support Health & Safety efforts by acting as recorder for Joint Health and Safety Committee (JHSC) meetings and uploading documents to iMS.
• Coordinate logistics for site tours, events, and corporate initiatives, acting as a liaison for internal stakeholders and external visitors.
• Represent the RDM as the initial point of contact, handling inquiries and correspondence with professionalism and discretion.

What You’ll Need to Succeed:

• College diploma or equivalent combination of education and experience (post-secondary degree an asset).
• Minimum 5 years of experience in office administration, including direct support to senior leaders with complex calendars.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, OneDrive); familiarity with Adobe, Canva, and Smartsheet is an asset.
• Strong organizational, multitasking, and prioritization skills in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proven ability to handle sensitive information with discretion and maintain confidentiality.
• Professional, proactive, and able to work independently or collaboratively with cross-functional teams.

What Makes Sodexo Different:

Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact. You belong in a company that allows you to act with purpose and thrive in your own way. In addition, we offer:

• Flexible work environment
• Competitive compensation & great employee benefits
• Training and development programs
• Countless opportunities for growth
• Corporate responsibility & sustainability
• An award-winning employer for Sustainability, Diversity & Inclusion, Corporate Social Responsibility, and much more. View Sodexo’s latest awards here
• And so much more!

Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin, race, religion, ethnic group, age, disability, gender, sexual preference, sexual or gender identity, status as a veteran or any other federal, provincial or local protected class.

We welcome and encourage applications from people with disabilities. Accommodation is available on request from candidates taking part in all aspects of the selection process.

Sodexo is committed to providing a safe and healthy working environment for our team members, customers, clients, contractors, business partners, guests, and members of the public with whom we regularly interact. We require that all new hires in hospitals, long term care facilities, and senior homes to be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment.

Thank you for your interest in Sodexo.

Please note that only those candidates under consideration will be contacted.

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