Accounts Payable Executive

Role Overview

We are seeking a detail-oriented Accounts Payable Executive to manage the end-to-end payable process. The ideal candidate will take ownership of outgoing financial transactions, ensuring that all supplier invoices and internal expense claims are processed accurately, approved properly, and paid on time while maintaining strict compliance with financial controls.

Key Responsibilities

• Invoice Processing: Perform accurate 3-way matching (purchase order, goods receipt, and invoice) for all incoming supplier invoices prior to data entry.
• Payment Processing: Prepare and execute weekly and monthly payment runs (via internet banking) ensuring all expenses are process accurately and within agreed credit terms.
• Vendor Management: Act as the primary point of contact for external vendors. Reconcile monthly vendor statements, investigate missing invoices, and resolve any billing or payment discrepancies promptly.
• Employee Expenses: Review, verify, and process employee claims in accordance with the company’s internal reimbursement policies.
• Month-End Close: Assist the finance team with month-end closing activities, including AP accruals, AP ledger reconciliations, and preparing the accounts payable aging report.
• Compliance & Audit: Ensure all transactions adhere to internal financial controls and local tax regulations. Maintain accurate filing systems and retrieve necessary documentation for internal and external auditors.
• Ad-Hoc Duties: Assist with ad-hoc reporting requests from management, and undertake other finance-related assignments as required from time to time.

Requirements

Requirements & Qualifications

• Education: Diploma or Bachelor’s Degree in Accounting, Finance or a related field.
• Experience: 1 to 3 years of hands-on experience in Accounts Payable, bookkeeping, or general accounting operations. Fresh graduates are encourage to apply.
• Technical Skills: Proficiency in modern accounting software and ERP systems. Knowledge of Microsoft Excel.
• Analytical Skills: High degree of numerical accuracy and attention to detail, with a proven ability to spot discrepancies in high-volume data sets.
• Communication: Excellent written and verbal communication skills to effectively manage relationships with internal departments and external suppliers.
• Work Ethic: Strong time-management skills with the ability to prioritize tasks, meet tight financial deadlines, and maintain strict confidentiality regarding company finances.

Skills

Accounts Payable, ERP Systems Knowledge, Microsoft Excel, Detail Oriented, Multitasking, Communication, Bookkeeping, Accounting Journal Entries