Admin Operations Executive (Contract)
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Job Summary
Provide administrative, operational, and coordination support to ensure smooth business operations, including vendor payments, sample management, logistics, reporting, content updates, and executive support.
Key Responsibilities
Coordinate new vendor registration, PO processing, and payment administration with vendors and internal stakeholders
Oversee product and competitor sample inventory, including registration, purchasing, collection, storage, servicing, shipping, loan tracking, invoicing, and disposal.
Manage own-use inventory of products and premiums and maintain storeroom organization and records.
Coordinate local and international shipments with logistics providers, track shipment statuses and resolve issues.
Manage website updates, monthly forecast reports and business spreadsheets.
Maintain organization charts, distribution lists, shared folders, and office supplies & provide general administrative support.
Support meetings, team engagement activities, and divisional events.
Requirements
At least 2 years experience in administration, operations, or coordination roles.
Strong organizational and multitasking skills.
Meticulous and detail-oriented, with the ability to handle data and documentation accurately.
Able to work independently and manage multiple priorities.